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Collins Aerospace · 4 days ago

Administrative Coordinator - Apps & Connectivity (Onsite)

Annapolis, MD

Full-time

Onsite

Mid Level

$48K/yr - $91K/yr

4+ years exp

Collins Aerospace is a leader in connected aviation solutions, and they are seeking an Administrative Coordinator to support their engineering hub in Annapolis, MD. The role involves managing calendars, providing operational support, and coordinating events while ensuring a high level of administrative efficiency.

AerospaceIndustrialMilitarySatellite Communication

No H1B

Responsibilities

You will manage complex calendars for engineering directors, scheduling meetings, resolving conflicts, and protecting time based on shifting priorities

You will provide reliable onsite administrative and operational support for the Annapolis engineering hub, serving as the primary point of contact for day-to-day administrative needs

You will plan and coordinate onsite and offsite events, including leadership meetings, team-building activities, employee engagement initiatives, and training workshops—handling logistics such as space, catering, security, agendas, and invitees

You will support leaders with travel and expenses, including booking travel arrangements and preparing expense reports

You will maintain and organize administrative systems, including distribution lists, shared folders, presentations, and office documentation

You will oversee office operations by managing supplies, coordinating seating assignments, and preparing workspaces for engineering team members

You will collaborate closely with other administrative professionals, sharing best practices and ensuring consistent, high-quality support across the organization

You will handle sensitive and confidential information with discretion, serving as a trusted and dependable resource for leaders and team members

Qualification

Microsoft Office 365Administrative supportOrganizational skillsInterpersonal communicationCustomer service mindsetEvent coordinationProfessionalismResourcefulnessFlexibilityAttention to detail

Required

Typically requires HS Diploma or AA/AS degree (or other 2-year post high school training) with a minimum of 4 years of relevant experience

Advanced proficiency in Microsoft Office 365, including Excel, Word, PowerPoint, Outlook, and Teams

Demonstrated experience providing administrative support in a professional environment

Strong organizational skills with attention to detail and a customer-service mindset

Ability to prioritize, multitask, and remain flexible in a dynamic environment

Strong interpersonal and written communication skills

Professional, resourceful, and courteous approach to work

Preferred

Previous experience supporting a large, corporate or enterprise organization

Experience working onsite in a hub-based or engineering-focused environment

Benefits

Medical, dental, and vision insurance

Three weeks of vacation for newly hired employees

Generous 401(k) plan that includes employer matching funds and separate employer retirement contribution, including a Lifetime Income Strategy option

Tuition reimbursement program

Student Loan Repayment Program

Life insurance and disability coverage

Optional coverages you can buy: pet insurance, home and auto insurance, additional life and accident insurance, critical illness insurance, group legal, ID theft protection

Birth, adoption, parental leave benefits

Ovia Health, fertility, and family planning

Adoption Assistance

Autism Benefit

Employee Assistance Plan, including up to 10 free counseling sessions

Healthy You Incentives, wellness rewards program

Doctor on Demand, virtual doctor visits

Bright Horizons, child and elder care services

Teladoc Medical Experts, second opinion program