Duke University · 21 hours ago
Administrative Specialist - Palliative Care
Durham, NC, US, 27710
Full-time
Onsite
Mid Level
3+ years expDuke University is a leading healthcare institution committed to compassionate care. The Administrative Specialist will serve as a central operational hub for Duke Palliative Care, providing executive support and ensuring seamless operations across various teams.
EdTechEducationHigher EducationUniversities
Responsibilities
Manage complex calendars, meetings, travel, and high-priority communications for the Division Chief
Prepare and edit professional correspondence, reports, presentations, and leadership materials
Serve as a central point of contact for faculty, staff, trainees, and external partners
Track, organize, and maintain office systems, space assignments, distribution lists, and IT resources
Partner with Finance to process purchases, reimbursements, honoraria, and event expenses
Coordinate medical student, resident, fellow, and PA learner scheduling across clinical services
Manage TeamUp calendars, MedHub evaluations, and DukeHub registration support
Support teaching programs, workshops, Grand Rounds, and academic conferences
Lead logistics and communications for: Weekly Palliative Care Grand Rounds, VitalTalk and Goals of Care training programs, Annual Galanos & Family Lecture, Team retreats, pediatric conferences, and educational events
Manage CME documentation, speaker coordination, Zoom logistics, honoraria, and communications cadence
Design and distribute division-wide emails, newsletters, announcements, and branded templates
Produce the quarterly Duke Palliative Care newsletter
Maintain and update Duke Sites, SharePoint, and Teams pages for: Duke Center for Palliative Care, Hospice & Palliative Medicine Fellowship, Goals of Care Initiative, Educational and faculty resources
Support team culture, well-being, DEI, and recognition programs
Coordinate awards, gifts, and team celebrations
Support coaching cycles, surveys, and performance-related communications
Compile, analyze, and summarize program, education, and participation data
Create reports and dashboards to support leadership decision-making
Independently manage special projects and cross-department initiatives
Qualification
Required
High School diploma + 5 years of progressive administrative experience OR
Associate's degree + 3 years of administrative experience OR equivalent combination of education and experience
3-5 years of administrative experience
Company
Duke University
Duke University is a private research university providing undergraduate and postgraduate education in medicine and other disciplines.
10001+ employees
H1B Sponsorship
Duke University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (274)
2024 (232)
2023 (202)
2022 (195)
2021 (148)
2020 (121)
Funding
Current Stage
Late StageTotal Funding
$71.15MKey Investors
North Carolina Biotechnology CenterUS Department of EnergyGlaucoma Research Foundation
2023-02-17Grant· $0.11M
2022-09-19Grant
2022-03-09Grant· $0.05M
Leadership Team
Barry Myers
Professor and Director
Dan Ariely
Professor
Recent News
2026-01-11
2025-12-18
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