Strategic Legal Practices, APC · 20 hours ago
Office Supervisor
Century City, California, United States
Full-time
Onsite
Mid Level
$55K/yr - $90K/yrStrategic Legal Practices, APC is seeking an Office Supervisor to ensure the efficient day-to-day operations of their office. The role involves overseeing office services, vendor relations, facility maintenance, and general administrative support to maintain a clean and professional work environment.
AutomotiveLegalProfessional Services
Responsibilities
Oversee physical office space organization, including document digitization and office setup for new occupants
Conduct regular office and facilities walk-throughs to ensure cleanliness, orderliness, and compliance with maintenance standards
Supervise conference room readiness daily — ensuring equipment is functional, rooms are clean, and supplies are stored
Coordinate seasonal and holiday office decorations and upkeep, including necessary supplies (e.g., lighting, batteries)
Support with trial box logistics, document storage compliance, and archive management in coordination with relevant teams
Supervise kitchen cleanliness, including weekly refrigerator clean-outs and inventory checks
Serve as the primary contact for office-related vendors including cleaning services, mail and delivery services, printer maintenance, shredding services, and more
Onboard with all relevant vendors to understand workflows and resolve outstanding issues or service gaps
Schedule and participate in walkthroughs with cleaning vendors to maintain and improve cleanliness standards
Maintain strong relationships with all vendors and hold them accountable to agreed service levels
Maintain and organize inventory of office and kitchen supplies, including stationery, beverages, snacks, and cleaning items
Develop and manage a consistent ordering process for office and kitchen needs (weekly/monthly)
Ensure proper inventory controls to prevent overstocking or unauthorized removal of supplies
Develop and manage an efficient mail process, including daily scanning, sorting, and distribution
Coordinate with internal staff to refine workflows for subpoena downloads and document storage
Ensure timely handling and disposition of sensitive or case-related documents, including adherence to timelines for legal holds or appeals
Ensure all conference rooms are fully functional, clean, and equipped for daily use, including AV systems, mirrored screens, and login processes
Troubleshoot tech issues in coordination with IT and maintain basic working knowledge of all systems
Prepare desks and workstations for new hires
Coordinate with Christine Tran and Stanley Chong to ship equipment to remote employees and manage equipment returns during offboarding, including sending boxes and return labels
Handle IT-related purchases based on links from Christine Tran; route larger orders to Shawn for approval
Serve as a central point of contact for general office-related questions and needs
Assist with special projects, such as office relocations, holiday events, or new initiatives
Maintain master key access and ensure controlled use based on authorization
Qualification
Required
Proactive and highly organized individual
Experience in overseeing office services and vendor relations
Ability to manage facility maintenance and supply management
Experience in providing general administrative support
Strong communication skills to serve as a liaison between internal staff and external vendors
Ability to manage physical and digital office organization
Experience in ensuring a clean, professional, and well-functioning office environment
Ability to conduct regular office and facilities walk-throughs
Experience in supervising conference room readiness
Ability to coordinate seasonal and holiday office decorations
Experience in managing trial box logistics and document storage compliance
Ability to supervise kitchen cleanliness and inventory checks
Experience in maintaining relationships with office-related vendors
Ability to onboard vendors and resolve service gaps
Experience in maintaining and organizing inventory of office and kitchen supplies
Ability to develop and manage ordering processes for supplies
Experience in developing and managing efficient mail processes
Ability to coordinate workflows for document storage
Experience in ensuring timely handling of sensitive documents
Ability to troubleshoot tech issues and maintain basic knowledge of systems
Experience in preparing desks and workstations for new hires
Ability to coordinate shipping of equipment to remote employees
Experience in handling IT-related purchases
Ability to assist with special projects and maintain master key access
Benefits
Healthcare
401k
PTO
Company
Strategic Legal Practices, APC
Strategic Legal Practices in one of the largest litigation firms within California, representing clients in a range of consumer protection and civil litigation matters.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Shawn P. Pauli
Chief Operating Officer
Tionna Dolin, Esq.
Partner
Company data provided by crunchbase