Aflac · 2 days ago
Meeting Coordinator II (Hybrid- Columbus, GA)
GA, US, 31999
Full-time
Hybrid
Mid Level
$55K/yr - $75K/yr
3+ years expAflac is a Fortune 500 company recognized for its commitment to diversity and ethics, seeking a Meeting Coordinator II to manage and coordinate events and meetings. The role involves providing consultative guidance, facilitating communications, and ensuring compliance with policies while delivering exceptional service to clients.
FinanceFinancial ServicesHealth CareInsurance
Responsibilities
Manage and coordinate small to medium tiered events, conferences, and meetings; provide consultative and strategic guidance to assigned internal and external customers in the execution of meetings and events; implement planning techniques, methodologies and technologies to successful create experiences and events based on the direction of the customer
Facilitate communications between stakeholders, attendees, and vendors to ensure alignment, transparency, and coordination; effectively communicate and interact with all levels of management, in a highly professional manner; conduct post event debriefs, reviews, or evaluations to gather feedback and implement improvements; communicate and enforce policies to ensure legal, risk management and finance compliance
Consults with management and company officials to discuss the logistical needs/expectations for meetings; sources, conducts contract negotiations, and meeting specifications
Oversees the attendee management, account reconciliation, and the execution of numerous meetings; manage programs on-site; serving as primary contact between client and all vendors
Assist team and management on special project assignments in support of department, division and enterprise initiatives to include major events
Ensure that all program procedures and activities are effectively developed, communicated to clients for approval, and executed within the required timeframe
Review and audit all program related billing for accuracy, reconcile payments to vendors, and track and report expenses to clients; ensures timely program delivery within budget; maintain accurate records, systems input and complete file management as outlined in department policies and procedures
Perform other duties as required
Qualification
Required
Microsoft Office Suite – Intermediate
Technical skills in various IT tools and technology, such as virtual meetings management, attendee management tools, online booking tools, meeting apps, etc
Versatility, flexibility, and ability to work within constant changing priorities with enthusiasm
Strategic thinking, superb time management, judgment, and problem-solving skills
Demonstration of a high level of integrity and ethics
Thrive in a fast-paced environment and comfortable being accountable for decision making
Relentless focus on clients' needs and consistent rising of the bar on service excellence
Ability to work nights and weekends when needed or scheduled
Bachelor's degree in business administration or related field
Three to four years of related work experience
Or an equivalent combination of education and experience
Preferred
Travel and Global Meeting experience
Benefits
Medical, dental, and vision coverage
Prescription drug coverage
Health care flexible spending
Dependent care flexible spending
Aflac supplemental policies (Accident, Cancer, Critical Illness and Hospital Indemnity offered at no costs to employee)
401(k) plans
Annual bonuses
Opportunity to purchase company stock
11 paid holidays
Up to 20 days PTO to be used for any reason
State-mandated sick leave (Washington employees accrue 1-hour sick leave for every 40 hours worked)
Other leaves of absence, if eligible, when needed to support your physical, financial, and emotional well-being
Company
Aflac
Aflac is a company that offers individuals and companies supplemental disability insurance.
10001+ employees
H1B Sponsorship
Aflac has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (8)
2024 (2)
2023 (3)
2022 (7)
2021 (2)
Funding
Current Stage
Public CompanyTotal Funding
unknown1974-06-14IPO
Leadership Team
JR Shamley
SVP National Accounts Business Development & Growth Solutions
Matthew D. Owenby
SVP, Chief Human Resources Officer and Corporate Services Executive
Recent News
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