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Ameriflex · 17 hours ago

Proposal Coordinator

United States

Full-time

Remote

Entry Level

$70K/yr - $75K/yr

1+ years exp

Ameriflex is a company focused on supporting public sector markets, and they are seeking a Proposal Coordinator to enhance their proposal submission process. The role involves collaborating with analysts and writers to ensure high-quality, compliant proposals are submitted on time, while maintaining organization and accuracy throughout the lifecycle of the proposals.

FinTechHealth CareInformation TechnologyPayments

Growth Opportunities

Responsibilities

Collaborate with Proposal Analysts and Proposal Writers throughout the entire proposal lifecycle, from intake to submission, to ensure that timelines, deliverables, and requirements are met

Collaborate with Proposal Analysts and Proposal Writers to monitor proposal milestones, ensure centralized documentation, and provide status updates for all assigned projects

Partner with Proposal Analysts and Proposal Writers to coordinate inputs from internal subject matter experts across departments, including Operations, Compliance, IT, Implementation, and Marketing

Schedule and support proposal kick-off, review to ensure clarity of expectations and deliverables

At the direction of Proposal Analysts and Proposal Writers, submit required RFX deliverables, including Letters of Intent, Intent to Bid forms, vendor registrations, confidentiality/NDAs, RFX questions, addenda acknowledgments, and related attestations, accurately and on time

Assist with writing and refining non-technical sections such as company overviews, key personnel resumes, organizational charts, case studies, service descriptions, and implementation schedules

Assist with maintaining standard proposal templates, responses, and supporting materials in proposal management systems (e.g., Loopio)

Assist Proposal Analysts and Proposal Writers with the development of proposal responses, as needed

Collaborate with Proposal Analysts and Proposal Writers during the review of RFXs to ensure all requirements are fully compliant with RFX submission criteria

Uphold A.E. Perkins' standards for accuracy, confidentiality, and audit-ready documentation

Maintain organized digital files and archives for all submitted proposals in accordance with internal policies

Assist Proposal Analysis and Proposal Writers with tracking proposal metrics, including win/loss outcomes and post-submission feedback, through our metrics reports across A.E. Perkins' brands to support continuous improvement

On-time delivery of all assigned RFX responses

Accuracy and compliance across submitted materials

Positive internal collaboration feedback from Proposal Analysts and Proposal Writers

Continuous improvement in content quality and turnaround efficiency

Qualification

Proposal CoordinationContent EditingAttention to DetailTechnical ProficiencyOrganizational SkillsWritten CommunicationVerbal CommunicationTeam Collaboration

Required

Bachelor's degree in Business Administration, English, Communications, Journalism, Marketing, Health Services Administration, or related field

1-3 years of experience in proposal coordination, marketing, or administrative support

Experience in the third-party administration (TPA) of health and welfare benefits such as Flexible Spending Accounts (FSAs), Dependent Care Accounts (DCAs), Health Reimbursement Accounts (HRAs), Health Savings Accounts (HSAs), and Compliance Services (COBRA) and Retiree/Direct Billing, health insurance, healthcare administration, or HR employee benefits industry is required

Ability to manage multiple concurrent deadlines and maintain accuracy across complex assignments

Strong command of grammar, structure, and tone with the ability to edit or refine technical information into clear, professional content

Precision in proofreading, formatting, and validating compliance across complex proposal documents

Demonstrated ability to work effectively in cross-functional environments supporting multiple internal teams

High proficiency in Microsoft Word, Excel, PowerPoint, Google Workspace, and Adobe Acrobat Pro

High familiarity with proposal management tools (e.g., Loopio) and Salesforce CRM systems is required

Benefits

Medical Insurance

Vision Insurance

Dental Insurance

401(k) Matching

Flexible Spending Accounts

Health Savings Accounts

Disability & Life Insurance

Employee Assistance Program

LegalShield

ID Shield

Commuter Reimbursement Plan

Tuition Reimbursement

Bonus Pay - This position falls under our "Corporate Bonus Plan" which entitles you to a potential bonus payout of up to 10% of your annual salary as an annual bonus, if offered employment

Wellable membership

Telescope Health (telehealth) through Accresa

Intellect (mental health) application

Employee engagement activities, including voluntary events, raffles, book club, and more!