Three Saints Bay, LLC · 5 days ago
Administrative Assistant (5469)
Arlington, VA
Full-time
Onsite
Mid Level
$26.61/hr - $26.61/hr
3+ years expThree Saints Bay, LLC is a Federal Government Contractor industry leader, and they are seeking a highly motivated Administrative Assistant. The role involves performing a wide range of administrative and office support activities to facilitate the efficient operation of the organization.
Business DevelopmentSmall and Medium Businesses
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Uses greater judgment and initiative to determine the approach or action to take in non-routine situation’s, interprets and adapts guidelines, including unwritten policies, precedents, and practices, which are not always completely applicable to changing situations
Based on knowledge of the supervisor's views, compose correspondence on own initiative about administrative matters and general office policies for supervisor's approval
Anticipate and prepare materials needed by the supervisor for conferences, correspondence, appointments, meetings, telephone calls, etc., and informs supervisor on matters to be considered
Read publications, regulations, and directives and act or refer to those that are important to the supervisor and staff
Prepare special or one-time reports, summaries, or replies to inquiries, selecting relevant information from a variety of sources such as reports, documents, correspondence, other offices, etc
Advise secretaries in subordinate offices on new procedures; request information needed from the subordinate office(s) for periodic or special conferences, reports, inquiries, etc., and shift clerical staff to accommodate workload needs
Receive and direct visitors and clients
Answer, screen and transfer inbound phone calls
Handle requests for information and data; resolve administrative problems and inquiries
Prepare and modify documents including correspondence, reports, draft memos, cables and emails
Schedule and coordinate meetings/appointments for managers or supervisors; inform manager/supervisor about cancelations or new meetings
Record, compile, transcribe and distribute minutes of meetings
Open, sort and distribute incoming correspondence; coordinate outgoing mail and packages to be picked up
Maintain office supply inventories
Coordinate maintenance of office equipment
Coordinate employee moves or in-bound workstation set-ups
Prepare statistical reports and manage spreadsheets
Coordinate travel arrangements; prepare itineraries; input travel authorizations into financial system, and process travel vouchers and records
Relay directives, instructions and assignments to executives
Maintain hard copy and electronic filing system
Maintain attendance reports, leave records, trip records and logs. Corrects any discrepancies found in reports
Perform routine Audits of Databases and files
Perform a range of general administrative activities, as well as facilities/space management, customer support services, resource distribution, acquisition support, and human resources support
Perform other related and/or administrative duties as assigned
Qualification
Required
High School diploma or equivalent
Minimum of 3 years of relevant work experience
Able to work as part of a team or independently with minimal direction
Strong oral, written and interpersonal skills; excellent proofreading skills
Ability to multi-task; detail oriented; be observant and anticipate operational needs
Good problem solver and able to handle difficult situations
Knowledge of clerical and administrative procedures and systems such as filing and record keeping
Ability to be flexible and adaptable in a variety of situations
Experience with Microsoft Teams and SharePoint management and computer software programs
Must be proficient in the Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook)
Possess knowledge of applying analytic methodologies and principles to address program needs
Security Clearance Level: Public Trust
Background Check
Applicants selected will be subject to a government background investigation and must meet eligibility and suitability requirements
Must be a US Citizen with the ability to obtain a US Government security clearance
Successful Pass of Ocean Bay, LLC. Background Investigation Drug Screening and Credit Check
Benefits
$4.93/Health and Welfare
Company
Three Saints Bay, LLC
A Family of Companies Three Saints Bay is the Holding Company for a group of 8(a), Alaska Native Corporation (ANC)-owned, Small Disadvantaged Business service companies.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Matthew Hales
Chief Executive Officer
Company data provided by crunchbase