City of Garland · 10 hours ago
Department Coordinator II - City Manager's Office
Garland, TX
Full-time
Onsite
Mid Level
4+ years expCity of Garland is seeking a Department Coordinator II for the City Manager’s Office. The role involves providing administrative coordination and execution support, ensuring efficient office operations and supporting City Council and executive-related processes.
Business DevelopmentGovernmentLaw EnforcementOffice Administration
Responsibilities
Coordinate and perform multifunctional administrative and business support activities for the City Manager’s Office in support of executive leadership and City Council operations
Provide execution-level support for City Council activities as assigned by the Assistant to the City Manager, including meeting logistics, document preparation, follow-up tracking, and coordination
Respond to internal and external inquiries via telephone, email, and in-person communication in a professional and timely manner
Prepare, process, and reconcile accounts, procurement card transactions, invoices, expense reports, and related documentation; compile summaries and supporting materials for review by the Assistant to the City Manager
Perform data entry, verification, reconciliation, and tracking of administrative, financial, and operational records
Maintain interaction with City departments, vendors, and external partners regarding scheduling, documentation, and administrative coordination matters
Assist with preparation and processing of purchase requisitions, purchase orders, and invoices in accordance with City policies and procedures
Support preparation, organization, and maintenance of files, records, and documentation in coordination with records retention requirements and City policies
Assist with coordination of meetings, events, travel arrangements, and logistical needs for the City Manager’s Office as assigned
Support special projects and administrative initiatives as directed by the Assistant to the City Manager
Provide backup administrative coverage within the City Manager’s Office as needed to ensure continuity of operations
Participate in training and cross-training activities to support office coverage, operational resiliency, and skill development
Qualification
Required
High School Diploma or General Equivalency Diploma (G.E.D.)
4 years related experience
Advanced knowledge and skills utilizing Microsoft Office products (especially Word, Excel, PowerPoint, Outlook, etc.)
Intermediate knowledge of business practices and procedures
Excellent skills in PC and systems applications
Excellent customer service and telephone etiquette skills
Excellent organizational skills
Excellent oral and written communications skills
Ability to multitask and meet set deadlines
Ability to adapt to various working environments
Ability to work independently and/or in a team environment
Valid Class C Texas driver's license
Preferred
Associate's degree in Accounting, Business, Finance or related field
4-6 years of experience in bookkeeping, accounting, finance, customer service and/or administrative support
Company
City of Garland
City of Garland is a government administered town that offers housing, safety, education, and business opportunities for local residents.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Mitch Bates
Deputy City Manager & Chief Operating Officer
Haskell Harper
Chief Information Security Officer (CISO)
Recent News
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2025-05-01
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