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Office of the Illinois State Treasurer · 3 days ago

Executive Assistant

Springfield, IL

Full-time

Onsite

Mid Level

$50K/yr - $60K/yr

3+ years exp

The Office of the Illinois State Treasurer is seeking an Executive Assistant to provide confidential support and constituent service at the Illinois State Capitol. This role involves coordinating office functions, performing administrative duties, and assisting with customer service inquiries.

Financial Services

No H1B

Responsibilities

Maintains a neat, orderly, and welcoming reception area

Answers incoming calls promptly and courteously, taking accurate messages, including forwarding calls to the proper employee/division

Screens calls for importance, priority and necessity, answering questions relative to the office that do not require immediate attention by the Treasurer, Chief of Staff or division heads

Greets and receives visitors and manages access to the Treasurer, Chief of Staff, Executive, and Legislative staff

Maintains/assigns parking and keys for Capitol staff

Receives, reviews and distributes incoming correspondence to Executive and Legislative staff and exercises independent judgment in distribution of documents to various divisions within the State Treasurer's Office (STO)

Responds to constituent inquiries on behalf of the STO and connects constituents to appropriate state or federal agencies when inquiries are not related to the STO

Assists Operations and Legislative Divisions with clerical and administrative duties

Assists Operations Division with maintaining sufficient supply of bathroom, kitchenette, water, office, and printing supplies at the Capitol office

Performs other duties as assigned or required which are reasonably related to the duties enumerated above

Qualification

Microsoft OfficeInterpersonal communicationsMultitaskingAttention to detailCustomer service

Required

Excellent multitasking and interpersonal communications skills

Proficiency with Microsoft Office, especially Microsoft Outlook

Strong attention to details

Ability to maintain satisfactory working relationships and communicate effectively with all levels of staff and the general public

Associate Degree in Public Administration and/or Business or related field

Three (3) or more years of job-related work experience

Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities to carry out the duties of the position

Company

Office of the Illinois State Treasurer

The Illinois State Treasurer’s Office is dedicated to protecting the state’s portfolio, ensuring the liquidity of all investments, and consistently producing earnings at or above industry standards.

Founded in 1818

Chicago, Illinois, USA

51-200 employees