Aston Carter · 12 hours ago
Administrative Coordinator
Gainesville, VA
Contract
Hybrid
Entry Level
$18/hr - $20/hr
1+ years expAston Carter provides world-class corporate talent solutions to clients globally. The Administrative Coordinator is responsible for executing customer vehicle relocation orders, managing customer orders, and maintaining accurate data while ensuring compliance with regulations and building relationships with vendors.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Negotiate vendor fees using additional resources to track current market values
Obtain and provide vendor invoices for accounting, scanning, and updating notes in orders
Obtain transporter bills of lading, scanning, and updating notes in orders
Ensure vendor compliance with applicable DOT regulations and Federal, State, and Local laws
Ensure all vendors meet safety and insurance requirements
Update CRM Activities and Notes promptly and maintain accurate data after each telephone call and email communication
Create drop ship and release requests in Storage partner systems to maintain accurate vehicle inventory
Create tasks and follow through to maintain accurate time-sensitive notes
Follow up with vendors to ensure orders have the most accurate up-to-date information
Form strong relationships with vendors of various expertise (tow, DOT, overseas, repo, etc.)
Perform regular administrative tasks in support of the team
Assist with business projects and reporting
Actively identify and engage in process improvements
Other tasks and duties as assigned
Qualification
Required
Proficiency in Microsoft Office, including Excel
1 to 3+ years of administrative or strong retail (operational) experience
Strong data entry skills
Experience in administrative support and customer service
Proficiency in Outlook
Adherence to organizational goals and objectives
Demonstrate open, effective communication and teamwork
Customer focus
Act with integrity and professionalism
Work to maintain quality standards
Balance client requirements with company policies and operational procedures
Demonstrate reliable and predictable attendance
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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