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Caltrans District 3 · 6 hours ago

Associate Fiscal Analyst

Sacramento, CA

Full-time

Hybrid

Entry Level

$6,909/mo - $9,673/mo

2+ years exp

The Judicial Council of California is accepting applications for the position of Associate Fiscal Analyst in the Trial Courts Administrative Services’ Payroll Financial Services unit. This role involves supporting trial courts in processing payroll activities, accounting entries, general ledger account analysis, and preparation of payroll-related financial reports.

Government Administration

Responsibilities

Reconcile and record payroll data for assigned courts ensuring data accuracy and consistency for Non-Phoenix system payroll providers (county payroll system, Automated Data Processing, Workday, and Kronos)

Validate data is mapped to the appropriate Personnel Services general ledger accounts

Record payroll data in the Phoenix system

Research discrepancies and coordinate resolution with trial courts and TCAS General Ledger & Reports unit

Prepare and record adjusting payroll journal entries

Complete fiscal year-end accrual and adjustment entries

Perform general ledger account maintenance to monitor, analyze, and reconcile Personnel Services general ledger accounts, related cash accounts, and review trial balances

Review general ledger liability, cash accounts, and employee accounts receivables for variances between payroll files, vendor payments, employee collections, and banking entries

Research discrepancies and coordinate resolution of variances with trial courts and applicable TCAS units, as necessary

Process adjusting journal entries when necessary

Perform open item management process to clear reconciled entries in the general ledger liability accounts

Assist trial courts and Fiscal Analyst with preparing benefit and insurance reconciliations to process vendor payments

Assist with processing vendor payments to complete the Third-Party Remittances (TPR) activities for courts using the Phoenix HR/Payroll System

Assist Fiscal Analyst and trial courts with preparing benefit and insurance reconciliations

Monitor the payment of time-sensitive payroll vendors (e.g., taxes, garnishments, retirement, deferred compensation, and union dues)

Coordinate resolution of discrepancies with trial courts

Complete employee payment processing and banking services

Print and mail employee checks and remuneration statements for courts using the Phoenix HR/Payroll system

Prepare payroll for mailing, including using production equipment to fold, stuff, and apply postage

Ensure the check room remains stocked with printing and delivery supplies; ensure mail room equipment is working properly

Qualification

Payroll accountingGeneral ledger analysisEnterprise Resource PlanningMicrosoft Office SuiteCommunication skillsInterpersonal skillsProblem-solving skills

Required

Bachelor's degree, preferably in business, finance, accounting, or a directly related field that would provide the knowledge and skills necessary for the assigned area

An additional four (4) years of professional experience as noted above may substitute for the bachelor's degree

Or, additional directly related experience and/or education may be substituted on a year-for-year basis

Two (2) years as a Fiscal Services Coordinator working in the procurement or accounting function with the Judicial Council of California or two (2) years of experience performing the duties of a class comparable in the level of responsibility to that of a Fiscal Services Coordinator in a California superior court or California state-level government entity