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NDBT (North Dallas Bank & Trust) · 1 day ago

Property Administrator

US-TX-Dallas

Full-time

Onsite

New Grad, Entry Level

NDBT (North Dallas Bank & Trust) is a long-standing institution known for its excellent customer service and community involvement. The Property Administrator role provides essential administrative and operational support to the property management team, overseeing the management of commercial properties and ensuring compliance with lease agreements.

BankingFinancial Services

Culture & Values

Responsibilities

Provide administrative support to Property Managers and Facilities teams

Serve as the first point of contact for tenants, handling inquiries, and requests professionally

Coordinate maintenance requests, track work orders to ensure timely completion, as necessary

Maintain accurate tenant records, lease files, and critical dates (rent reviews, expiries, options)

Assist with commercial lease administration, including preparation of leases, amendments, renewals, and abstracts

Support rent collection processes and consult with finance teams on arrears and reconciliations, invoicing, and basic accounts receivable tracking, assist with operating expense (OPEX) recoveries, invoicing, tenant bill-backs and CPI escalations

Prepare monthly and quarterly reports, including occupancy, compliance, and variance reports

Assist with compliance requirements such as insurance certificates, statutory inspections, and safety documentation

Coordinate site inspections, tenant meetings, and contractor access

Maintain accurate property files, databases, and compliance documentation

Schedule inspections, meetings, and property-related appointments

Prepare reports, correspondence, and notices as required

Ensure compliance with company policies, lease terms, and relevant regulations

Support move-in and move-out processes, including documentation and inspections

Qualification

Commercial property administrationLease administrationMicrosoft OfficeYardiOrganizational skillsCustomer serviceCommunication skillsProblem-solvingAttention to detail

Required

High school diploma or equivalent

Strong administrative, organizational, time management and document management skills

Excellent communication and stakeholder coordination abilities

Understanding of commercial lease structures and terminology (e.g., net leases, recoveries, CPI reviews)

Proficiency in Microsoft Office and commercial property systems (e.g Yardi, Trane Ensemble)

High attention to detail and ability to manage multiple properties and deadlines

Professional, customer-focused approach when dealing with tenants and contractors

Excellent written and verbal communication skills

Ability to manage confidential information with discretion

Customer-focused mindset with strong problem-solving abilities

Preferred

Previous experience in commercial property administration, real estate, or property office administration preferred

Additional certification in property management is a plus

Benefits

Great work-life balance

Job stability

Exciting opportunities for employees to grow and follow their passions

Company

NDBT (North Dallas Bank & Trust)

Since 1961, NDBT has been dedicated to serving our customers and communities by delivering authentic banking solutions for small businesses, entrepreneurs and goal-oriented individuals throughout North Texas.

Founded in 1961