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ECF Engineering Consultants · 11 hours ago

Payroll Specialist

West Palm Beach, FL

Full-time

Onsite

Entry, Mid Level

$57K/yr - $71K/yr

2+ years exp

ECF Engineering Consultants is a full-service engineering firm specializing in providing technical solutions to the Energy Markets and to public and private sectors. The Payroll Specialist is responsible for all payroll-related duties, including processing payroll, administering the 401(k) program, and ensuring compliance with payroll laws and regulations.

ConstructionElectrical DistributionRenewable Energy

Responsibilities

Process regular (bi-weekly) and off-cycle payroll

Verify through VantagePoint employees’ hours worked and ensure accuracy in ADP

Calculating pay raises, bonuses, and overtime compensation

Performs withholdings such as garnishments, voluntary contributions to benefits, and taxes

Confirm approval of overtime and PTO

Review timesheets and expenses, ensuring accuracy and adherence to guidelines and procedures

Apply all withholdings for federal, state, and local taxes, retirement contributions, benefits, and garnishments

Coordinate with appropriate corporate partners pertaining to W-2’s and other payroll tax documents

Resolve issues with timesheets, hours reported, charged time, pay slips, PTO balance, and other payroll matters

Assist employees with changes in ADP (beneficiary, address, direct deposit, etc.) when needed

Manage the organizations 401(k) program

Oversee and assist with Workers Compensation claims

Conduct monthly and annual audits as it relates to payroll, 401(k), and workers' compensation, benefit reconciliation

Work closely with auditors, providing them with the requested information and records

Assist with creating and running reports for HR and executive leadership

Track utilization rates (percentages) and payroll indicators for each department

Manage state (multi) registrations in ADP for remote employees whose primary work is outside of Florida

Input data into payroll system as needed

Maintain accurate employee payroll records, pay history, tax documents, and time and attendance data

Ensure adherence to all federal, state (multi), and local payroll laws and regulations

Work with HR to onboard new employees, update benefit enrollments, and manage changes

Performs other related duties as assigned

Assist, as needed, the Controller with accounting tasks

Qualification

Payroll managementADP softwarePayroll laws knowledgeAccounting principlesHuman resources knowledgeCustomer service skillsResearch skillsCommunication skillsAttention to detail

Required

Bachelor's degree in business administration, accounting, finance, or a directly related field. An equivalent combination of education, training, and experience that demonstrates the required knowledge, skills, and abilities may be considered

A minimum of two years of professional experience in payroll management, accounting, and timekeeping

A comprehensive understanding of human resources and labor laws and regulations

Proficient understanding of payroll software, specifically ADP

Knowledge of payroll laws, tax codes and regulations, and accounting principles

Excellent verbal and written communication skills

Strong customer service skills

Proficiency in verifying information for accuracy and completeness, as well as identifying and rectifying errors

Possessing strong research and analytical skills

Attention to detail combined with strong numerical skills