Hard Rock Hotel & Casino Sacramento · 6 hours ago
ADMIN ASSISTANT I - FACILITIES
Greater Sacramento
Full-time
Onsite
Mid, Senior Level
5+ years expHard Rock Hotel & Casino Sacramento is seeking an Administrative Assistant I for their Facilities department. The role involves providing clerical support, managing correspondence, and assisting the Director and other managers with administrative tasks to enhance operational efficiency.
Gambling & Casinos
Responsibilities
Creates an atmosphere that induces guests to make Hard Rock Hotel & Casino Sacramento at Fire Mountain their choice for gaming entertainment; responsible for actively building and retaining cross departmental and vendor relationships and acts as a mentor to team members to provide superior customer service
Maintains office administrative duties, including answering phones; making travel arrangements and reservations; making appointments, greeting vendors (including determining nature of business); composing and sending correspondence and statistical reports; recording of minutes of meetings; sorting, preparing and prioritizing mail; and maintaining files, to ensure effective preparation of materials, flow of information, and management of schedule to allow the Director of Facilities the use of time more efficiently for matters relevant to the successful operations and financial management of Hard Rock Hotel & Casino Sacramento at Fire Mountain
Composes memos and letters, under general direction for final approval and signature, ensuring effective preparation and presentation of information
Purchases & orders supplies and other items needed by department, authorizing purchase orders within guidelines to ensure timely procurement of necessary items
Plans and coordinates meetings which include gathering, compiling, and organizing all required information and creating presentation material
Manages HotSOS by entering new team members and deleting those who are no longer with the company. Manages the backlog, PM schedules, enters new issues in HotSOS and monitors/provides the reporting to various departments
Performs all duties in a confidential manner
Gathers and edits monthly reports from and prepares final reports for the Directors approval
Attend and participate in meetings, completing follow up as assigned
Perform work regularly and predictably. Adheres to a predictable work schedule
Attend seminars when needed
Responsible for cleaning and sanitizing work and public spaces
Other duties as assigned
Qualification
Required
High school education or equivalent
Minimum of 5 years' experience in a secretarial or administrative capacity
Must obtain and maintain valid licenses / certifications per Federal, State and ERGC Gaming regulations
Must successfully pass background check
Must successfully pass drug screening
Must be at least twenty-one (21) years of age
Must be able to work holidays and weekends, as well as flexible shifts and/or unusual hours
Knowledge Of Microsoft Office Suite and other software systems
Independently initiating, following up on, and completing assignments as well as special projects
Strong understanding of the gaming industry and the Hard Rock brand
Basic mathematical functions
Sound interpersonal judgment and decision-making skills in directing administrative tasks, using discretion when necessary, understanding the potential impact on the department
Ability To Type 45 to 65 wpm
Ability to communicate effectively with external contacts and all levels of team members
Use all required office equipment in an effective and efficient manner
Work with various computer applications and programs
Review and comprehend all necessary documentation
Compose, type, route, and file correspondence, etc
Be flexible to work varying shifts and time schedules as needed
This position spends time on the casino floor and is subject to varying levels of crowds and noise, and the smoking environment which depends upon guest volume
Perform effectively in a fast-paced environment
Interface professionally with business contacts and customers
Obtain and maintain all licenses / certifications per Federal, State, and Gaming regulations
Preferred
Four years of experience in an executive assistant capacity preferred
Experience Working With Facilities Department Preferred
College degree preferred
Prior Experience In The Gaming Industry Strongly Preferred
Prior experience in Tribal Gaming preferred
Company
Hard Rock Hotel & Casino Sacramento
The all new Hard Rock Hotel & Casino – Sacramento at Fire Mountain features the best in live music and entertainment, world-class gaming, and exceptional cuisine.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Guy Wolcott
Chief Financial Officer
Company data provided by crunchbase