Apply on Employer Site

Atlanta Gas Light · 4 days ago

Assistant I, Office

Chamblee, GA

Full-time

Onsite

Entry Level

2+ years exp

Atlanta Gas Light is a subsidiary of Southern Company, serving millions of natural gas utility customers. They are seeking an Assistant I to provide intermediate-level administrative support, coordinate office functions, and assist with customer service inquiries among other responsibilities.

EnergyOil and Gas

Responsibilities

Coordinates office administrative functions

Answers and screens in-coming calls

Reviews and screens email

Checks in and escorts visitors

Opens and distributes mail

Performs word processing and data entry

Maintains files

Orders supplies

Reviews and/or verifies payroll

Forwards information to internal departments for processing

Performs photocopying and scanning of documents as required to file and/or upload into systems of record

Updates and maintains safety related materials and other related documentation to ensure visibility and compliance

Escalate facility hazards to management and the Facilities Department for correction

Coordinates purchasing card activities, billing, and invoicing

Reviewing and reconciling purchasing card expenses and entering into Oracle Financials for payment processing

Prepares and enters purchase orders or voucher requests into Oracle and Maximo Financial portals

Interfaces with vendors and contractors

Tracks paid invoices for budget reconciliation and planning

Review and process supplier inventory statements for leadership approval

Serves as liaison for addressing customer service inquiries

Research, resolves, tracks, and responds to inquiries with minimal guidance

Partners with Customer Contact Center during periods of high demand to maintain acceptable service levels

Escalate issues/concerns to management and submit requests to the Facilities department for correction

Maintain hard copy and digital documents, spreadsheets, and databases entries

Performs queries

Compiles data and prepares reports

Adheres to the records retention policy, ensuring compliance

Coordinates and schedules meetings

Sends invitations and reminders

Arranges refreshments/meals

Performs room setup

Prepares materials and audio-visual equipment

Prepares agendas, documents, and PowerPoint presentations

Collaborate with office assistants throughout Atlanta Gas Light and Chattanooga Gas Company on projects and for general learning opportunities

Support, coordinate, and participate in external promotional and/or volunteer experiences across the community

Track regional employee participation and process charitable donations as needed

Performs other support duties specific to functional department

Reviews budgeted vs. actual expenses for variance, tracks expenses

Monitors open and pending work orders

Serves as central point for information requests and/or information distribution (e.g., announcements, reminders, bulletin boards) pertinent to department or service center

Coordinates travel arrangements (e.g., air, hotel, ground transportation, restaurants)

Provide general oversight and direction of daily activities of office assistants in the same region