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Stevenson University · 2 days ago

Receptionist/Administrative Assistant

Stevenson, MD

Full-time

Onsite

Entry Level

$20/hr - $21/hr

3+ years exp

Stevenson University is seeking a Receptionist/Administrative Assistant to support a dynamic team in the Office of the President. The role involves providing outstanding customer service, handling administrative duties, and maintaining an organized office environment.

Higher Education

Responsibilities

Provide administrative support to various programs

Maintain open communication while protecting sensitive and confidential information

Provide outstanding customer service, accurately and effectively responding to queries and requests from faculty, staff, students, alumni, parents, administration and external individuals

Develop processes and procedures that will ensure a consistently organized, efficient, and professional office environment

Assist with both on campus and off campus events by organizing guest lists, creating invitation letters and other materials, working at the venue, and doing any necessary follow up

Maintain a calendar of important dates for the University

Prepare miscellaneous correspondence, spreadsheets, and presentations

Prepare materials for the Board of Trustees and its subcommittees for various meetings

Work with Conference Services to schedule meetings, events, and activities

Maintain office supplies and monitor equipment for any issues

Qualification

MS Office ProficiencyCustomer ServiceWritten CommunicationData CollectionProject ManagementMulti-taskingProblem SolvingAttention to Detail

Required

Bachelors degree or three years of related experience or an equivalent combination of education and experience

Proficiency in MS Office, Outlook, Word, Excel, Power Point and other relevant software

Demonstrated success in working independently, multi-tasking, problem solving, troubleshooting and paying attention to details

Exceptional written and oral communication skills, strong command of grammar and English usage, to include accuracy in proofreading, composing correspondence, editing and typing

Ability to do research and collect data

Ability to manage special projects from beginning to completion

Ability to work occasional evenings/weekends as needed

Sedentary work. Keyboarding, talking, hearing, repetitive motions. Close visual acuity. Requires physical abilities consistent with a busy office environment on a campus with buildings separated by some distance

Daily work with computers, monitors, copy machines, and other office equipment