Christian Career Center · 2 days ago
Church Business Administrator - Calvary Baptist Church of Denver
Denver, CO
Part-time
Hybrid
Senior LevelCalvary Baptist Church of Denver is seeking a Church Business Administrator to serve as the administrative and operational leader of the church. The CBA will focus on operations, financial management, human resource management, and supervision of staff to ensure the efficient operation of church functions.
Staffing Agency
Responsibilities
Serve as decision-maker and signatory for Calvary on all executive/administrative/legal/tax/facilities matters up to assigned signatory authority. Spokesperson to the public on these matters
With the Treasurer, monitor compliance with tax authorities to maintain 501(c)(3) status
Advise Senior Pastor of matters that may have impact beyond normal scope (e.g. permanence, direction, controversy, values, or financial impact indicate that the issue should be elevated to the next level for consideration before a decision is made)
Participate in strategic planning or similar processes; responsible for tracking progress and following up with those responsible for achieving established goals
Manage church legal matters
Manage the activities of the Accounting Office personnel and volunteers, providing direction and ensuring accuracy, timeliness, compliance, and adherence to internal controls and policies for the following: Financial Gifts (pledges, offerings, etc.)
Donor statements
Income recording, accounts payable, Temporarily Restricted Funds, and other financial transactions
General ledger
Staff expenditure procedures and controls
Taxes and year-end tax documents, including property tax report
Proper financial reporting, governance, and federal, state and local compliance
Answer congregant questions about giving statements or financial reports
Oversee financial risk management programs, including managing and mitigating fraudulent scamming/phishing incidents
Supervise processing of payroll, tax and benefit deductions, and timekeeping system, and be prepared to serve as back-up for payroll tasks as necessary
Monitor Calvary financials to support budget adherence, report variances, and suggest corrective action as necessary
Ensure staff and lay leaders are trained on reading and understanding financial reports
Prepare staff budgets for Budget Reconciliation process in collaboration with staff
Follow purchasing protocols, give final approval for all purchases up to signatory authority limits
Support the deacons and staff working on stewardship in congregational communications and developing stewardship campaigns or other methods of income generation
Demonstrate forward-thinking financial strategies to ensure long-term sustainability
Support the Treasurer in the financial work assigned to that role as requested, such as: Arrange for annual financial review
Ensure monthly financial reports are sent to staff and church leadership, as well as quarterly reports to those with TRF oversight
Determine credit card usage limits and ensure proper use of credit cards by staff members and lay leaders
Evaluate and recommend fiscal policies and implementation
Ensure financial controls, policies and procedures, and archiving of financial records
Prepare the annual operating budget and reports for the annual congregational meeting
Be prepared to serve as back-up to the Treasurer as needed
Supervise and collaborate with the Facilities and Operations Manager, who (with Property Deacons and the Technology Volunteer) is responsible for internal and external building usage, facilities and systems management, risk management, insurance, maintenance, purchasing, and other building-related administrative tasks
Collaborate to make significant decisions about security and safety in and around Calvary’s property
Provide oversight of facilities risk management programs and Framework of Safety for care of vulnerable populations
Fill in on various FOM duties as needed
Maintain current knowledge of local, state and federal HR regulations and employer tax requirements
Collaborate with the Staff Relations (SR) Deacon to ensure a Human Resources function that is of high quality and legally compliant
Determine with the SR Deacon which HR functions and tasks should transition to the CBA role, and which should remain under the purview of the SR Deacon and SR Committee or the Senior Pastor. Implement this transition as agreed upon with the SR Deacon and Senior Pastor
Duties to be assumed may include: Coordinate staff recruitment process, interviews, references, offer letters, and related documentation
Coordinate onboarding, evaluation, and offboarding processes for all staff
Approve Independent Contractor Agreements
Write job descriptions
Keep personnel files
Prepare annual compensation and benefit statements for staff
Manage benefits billing, enrollment, and coverage issues
Duties which may continue in partnership with Staff Relations might include: Establish Staff Relations budget
Maintain and update staff policy handbook
Manage annual benefits open enrollment and determine plans to be offered, cost-sharing, or other options
Lead special projects (e.g. evaluation of payroll and time-tracking system)
Evaluate appropriate compensation levels for staff positions
Participate in planning staff celebrations (e.g. major service anniversaries), together with Deacon and staff assigned to plan details
Supervise administrative and operational staff; meet with them regularly, offer guidance, and provide written performance evaluations
Apprise Senior Pastor of key issues, needs, and information
Ensure administrative and operational staff development as needed for success
Collaborate with SR Deacon on staffing matters
Effectively use all forms of communication, including in-person, oral and written, digital and print
Respond timely to all communication, including phone, email, text, and Slack
Support church leadership in short- and long-term planning processes
Attend staff meetings and participate in staff development activities as requested
Attend meetings as requested (Executive Board, Ministry Advisory Board, Staff Relations, Property, Finance, Stewardship, or others)
Greet all who walk into our building or property with a helpful and willing spirit
Change Agent—manage change effectively
Communication—communicate clearly, kindly, directly, and in a timely manner (orally and in writing
Creativity—seek to look at matters with fresh eyes and propose new solutions that may have an improved outcome over the way something has been done in the past
Develop Others—work as a team player with a desire to serve, inspire, mentor, and develop others
Embrace and Encourage Diversity—support Inclusion Statement (stated at top of document)
Enthusiasm and Compassion—exhibit a positive, energetic attitude and a genuine love for all people and is sympathetic to diverse individuals, family composition, and life journeys
Ethics and Integrity—make decisions and acts in accordance with Christian values and the vision and mission of Calvary, with the Christ-like love of God and love of neighbor as guiding values
Flexible, Adaptable, and Understanding—work as a team player alongside diverse personalities and work styles, with a desire to serve and the ability to compromise
Leadership Courage—act with confidence in directing, coordinating, supervising, and evaluating staff and volunteer
Interpersonal Skills—use active listening skills; accept constructive criticism for growth with an open spirit; patient; speak and act with respect to all; flexible and forgiving; accept accountability for mistakes; respond to conflict directly and with respect in a timely manner
Organization and Initiative—efficient and proactive in planning; a self-starter and problem solver
Organization and Planning—strategically-minded, creative, and proactive in planning
Personal and Spiritual Maturity—is self-differentiated and can set appropriate boundaries; not dependent on external affirmation for self-worth/dignity; engage in self-care measures and life-giving practices that give fulfillment outside of work; able to serve/assist staff and congregants even when in conflict or disagreement with them and/or without resentment after conflicts have been resolved
Problem Solving—work with staff and lay leaders to creatively and compassionately address and solve problems in a direct and timely fashion
Results Driven—nsistently achieve challenging goals by focusing on outcomes, taking action, managing priorities, finding solutions, and driving progress to ensure high performance
Servant Leader—build and maintain meaningful relationships and serve others through removing barriers for them and helping to achieve desired results of their work
Qualification
Required
Strong leadership skills to ensure the smooth operation of the support functions required for the church to operate efficiently and effectively
Proficient in QuickBooks and Microsoft 365 (including Outlook, Word, Excel, PowerPoint)
Willing to learn ConnectPay, Planning Center, PEOPLE Church Management Software, Slack, Asana, Zoom
Ability to serve as decision-maker and signatory for Calvary on all executive/administrative/legal/tax/facilities matters up to assigned signatory authority
Experience in monitoring compliance with tax authorities to maintain 501(c)(3) status
Ability to advise Senior Pastor of matters that may have impact beyond normal scope
Experience in strategic planning or similar processes
Ability to manage church legal matters
Experience in managing the activities of the Accounting Office personnel and volunteers
Ability to ensure accuracy, timeliness, compliance, and adherence to internal controls and policies for financial transactions
Experience in overseeing financial risk management programs
Ability to supervise processing of payroll, tax and benefit deductions, and timekeeping system
Experience in monitoring financials to support budget adherence and report variances
Ability to prepare staff budgets for Budget Reconciliation process
Experience in following purchasing protocols and giving final approval for purchases
Ability to support deacons and staff working on stewardship in congregational communications
Experience in demonstrating forward-thinking financial strategies
Ability to support the Treasurer in financial work as requested
Experience in supervising and collaborating with the Facilities and Operations Manager
Ability to provide oversight of facilities risk management programs
Knowledge of local, state and federal HR regulations and employer tax requirements
Experience in coordinating staff recruitment process, interviews, references, offer letters, and related documentation
Ability to coordinate onboarding, evaluation, and offboarding processes for all staff
Experience in writing job descriptions and keeping personnel files
Ability to prepare annual compensation and benefit statements for staff
Experience in managing benefits billing, enrollment, and coverage issues
Ability to supervise administrative and operational staff and provide written performance evaluations
Experience in effectively using all forms of communication, including in-person, oral and written, digital and print
Ability to respond timely to all communication, including phone, email, text, and Slack
Experience in supporting church leadership in short- and long-term planning processes
Ability to attend staff meetings and participate in staff development activities as requested
Experience in greeting all who walk into the building or property with a helpful and willing spirit
Ability to manage change effectively
Ability to communicate clearly, kindly, directly, and in a timely manner
Ability to seek to look at matters with fresh eyes and propose new solutions
Ability to work as a team player with a desire to serve, inspire, mentor, and develop others
Ability to support Inclusion Statement
Ability to exhibit a positive, energetic attitude and a genuine love for all people
Ability to make decisions and act in accordance with Christian values
Ability to work as a team player alongside diverse personalities and work styles
Ability to act with confidence in directing, coordinating, supervising, and evaluating staff and volunteers
Ability to use active listening skills and accept constructive criticism for growth
Ability to efficiently and proactively plan and be a self-starter and problem solver
Ability to be strategically-minded, creative, and proactive in planning
Ability to engage in self-care measures and life-giving practices
Ability to work with staff and lay leaders to creatively and compassionately address and solve problems
Ability to consistently achieve challenging goals by focusing on outcomes and driving progress
Ability to build and maintain meaningful relationships and serve others
Company
Christian Career Center
The Christian Career Center is a "one-stop" career center designed to help you reach your career potential.
Founded in 1997
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase