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Vicinity Centres · 12 hours ago

Assistant to General Manager - Property Management

National Office

Full-time

Onsite

New Grad, Entry Level

Vicinity Centres is a company that owns and manages retail destinations across Australia. They are seeking an Assistant to the General Manager to provide high-quality administrative and executive support to senior leaders and enhance team efficiency through effective management of schedules and documentation.

Commercial Real EstateReal EstateRetail

No H1B

Responsibilities

Manage team documentation, calendars, files, and reporting with accuracy and efficiency

Coordinate meetings and events, including invitations, room bookings, and catering

Process invoices and expenses in line with company policies

Maintain internal communications and content across platforms like SharePoint and intranet

Liaise with internal teams, external stakeholders, and suppliers

Lead the organisation of team activities and support cross-functional projects

Respond to customer and stakeholder queries, ensuring SLA compliance

Assist senior leaders with travel bookings, diary coordination, and presentation preparation

Identify and implement process improvements to boost operational efficiency

Qualification

Administrative supportStakeholder managementOrganisational skillsTime managementProactiveContinuous improvementCommunication skillsDetail-orientedAdaptability