YMCA of the USA · 11 hours ago
Program Assistant, Licensed Childcare
Lake Buena Vista, FL
Full-time
Onsite
Entry Level
2+ years expYMCA of the USA is seeking a detail-oriented, process-driven Program Assistant for their Lake Buena Vista Learning Center. The role involves executing day-to-day applicant screening and onboarding tasks for non-exempt team member positions, ensuring a smooth hiring process and supporting the learning center's staffing needs.
Career PlanningCommunities
Responsibilities
Ensure all applicants for the Learning Center’s non-exempt positions are promptly screened. Review applications daily
Timely Schedule interviews for candidates. contacted via email, phone, and regular communications
Create and complete all positions requisitions and processes in a timely manner
Monitor pipelines to maintain timely movement and ensure timely status updates and next steps for candidates
Assist with sourcing candidates for hard to fill positions and attend career events and job fairs when available
Send professional interview invitations, confirmations, and follow up messages
Maintain a warm, supportive, professional tone that represents YMCA values
Respond to general inquiries about the hiring process and Y employment
Coordinates schedules for hiring interviews, panel interviews, new orientations, training onboarding and HR as needed
Ensure reference and background checks are completed for all state, local, DCF, and YMCA standards, and all new hire paperwork
Meets weekly with operations team to identify staffing needs and ideal candidate profiles
All other duties assigned by Management
Qualification
Required
Minimum of 2 years of experience as an Administrative Assistant
Excellent verbal and written communication skills required
Excellent organization skills with the ability to meet deadlines
Microsoft Office proficiency required
Preferred
Associates degree or higher preferred
Experience in a support role of multiple locations preferred
Company
YMCA of the USA
YMCA of the USA is the national resource office for the nation's YMCAs. Located in Chicago, IL, YMCA of the USA exists to serve YMCAs.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Suzanne McCormick
President & CEO
Recent News
First Five Years Fund
2025-09-19
2025-03-30
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