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City of Oak Harbor, WA · 7 hours ago

Administrative Services Manager

Oak Harbor, WA

Full-time

Onsite

Senior Level

$8,832/mo - $11,747/mo

5+ years exp

City of Oak Harbor is committed to excellence in diversity, equity, and inclusion in their vibrant waterfront community. They are seeking a Police Administrative Services Manager who will oversee administrative, operational, communication, and supervisory functions within the Police Department to ensure efficiency and mission readiness.

CommunitiesGovernmentProperty ManagementReal Estate

No H1B

U.S. Citizen Only

Responsibilities

Provides leadership and oversight for the Services Division; directs, supervises, and manages Records and Police Support Division personnel and daily operations

Evaluates staff performance, establishes expectations, and ensures accountability through regular performance review

Addresses and resolves administrative staff concerns or complaints escalated by subordinate supervisors or external parties

Manages department communications and branding to promote the city messages, activities, and Community Outreach; including emergency communication, digital media, and coordination with other departments and city staff

Plans, organizes, and manages office operations, procedures, and resource allocation to ensure division efficiency and effectiveness

Monitors and manages work processes within areas of responsibility to ensure operational quality and effective service delivery

Develops, revises, and implements work methods and administrative procedures; reviews and responds to departmental correspondence and directs communication to appropriate units

Participates in the development and implementation of departmental goals, objectives, policies, and standards

Reviews operational activities to ensure compliance with established policies, procedures, laws, and accreditation standards

Monitors changes in legislation, technology, and departmental policy and ensures staff remain informed and compliant with required updates

Assists in developing and administering the Police Department’s annual budget

Maintain department budget and payroll; Oversees forecasting and allocation of funds for personnel, equipment, supplies, and program needs

Monitors, tracks, and approves expenditures to ensure fiscal responsibility and adherence to budgetary limits

Researches and evaluates alternative funding opportunities; prepares grant applications and monitors grant awards, tracking and reporting expenditures in compliance with grant requirements

Oversee the management of police records, including creation, maintenance, retention, dissemination, and destruction functions, ensuring compliance with state and federal requirements

Manages departmental computer programs, databases, system permissions, and software applications; coordinates updates and ensures system integrity and security

Provides confidential staff support to the Office of the Chief; leads and coordinates assigned special projects and administrative initiatives

Assists in gathering, analyzing, and interpreting data for business decisions; prepares reports, presentations, and recommendations on operational findings

Represents the Police Department on boards, committees, and interagency groups to advance City and departmental objectives

Attends meetings, conferences, and information-sharing events as a departmental representative, communicating outcomes and recommendations to executive staff

Makes recommendations regarding personnel actions, including hiring, promotion, discipline, and termination; initiates corrective action when necessary

Attend various workshops, continuing education, meetings, seminars, and conferences

Perform other duties and responsibilities as assigned

Qualification

Records administrationOffice managementBudget administrationSupervisory experienceData analysisGrant writingCommunication skillsLeadershipTeam developmentResearch methodsOffice softwarePublic relationsConfidentiality

Required

An equivalent combination of education, training and experience that provides the required knowledge, skills, and abilities to perform the essential job functions may be considered

Minimum age of 21 at time of appointment

Bachelor's degree in Business Administration, Public Administration, Finance, or a closely related field

Five (5) years of progressively responsible experience in records administration or office management, preferably within a law enforcement agency

Three (3) years of supervisory or managerial experience overseeing personnel, operations, or administrative functions

Complete a comprehensive criminal background screening prior to hire

Valid driver's license and ability to provide driver's abstract with a good driving record

Must be a United States citizen, lawful permanent resident, or Deferred Action for Childhood Arrivals (DACA) recipient

Must pass all components of the police department's pre-employment screening process, including background investigation, criminal history review, credit check, reference verification, and polygraph examination

Must possess or be able to obtain Level II ACCESS certification within six (6) months of hire

Must attend CJTC Law Enforcement Records Training within one (1) year of hire