Aston Carter · 6 days ago
Accounts Payable Specialist
Fairfield, CA
Contract
Onsite
Mid Level
$22/hr - $28/hr
3+ years expAston Carter is a company that provides corporate talent solutions globally, and they are seeking an experienced Accounts Payable Specialist to manage all aspects of the accounts payable process. The role involves processing invoices, handling purchasing documents, and managing vendor relationships while overseeing general office management duties.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Manage all accounts payable duties for all jobs and overhead, ensuring project cost codes and approvals are acquired
Process full cycle invoices, approximately 300 per month
Collect waivers from subcontractors
Enter all accounts payable-related documents into the INTACCT accounting system
Maintain vendor insurance certificates monthly, ensuring they are current and uploaded into INTACCT and vendor files
Select open payables weekly for submission to the Business Manager for approval before requesting checks
Submit credit applications for new vendor account setup
Reconcile monthly credit card and fuel card statements
Reconcile vendor statements
Manage the subcontract process, including uploading executed contracts, managing change orders, receiving and reviewing subcontractor invoices, and ensuring payments are processed on schedule in accordance with contract guidelines and payment terms
Answer phones, assist callers, direct calls, and take messages professionally
Ensure the operation of office equipment by completing preventive maintenance, calling for repairs, and maintaining supply levels
Maintain office supply inventory, anticipate needed supplies, and place orders timely
Retain filing systems for both hard copies and electronic files
Provide general administrative work and assistance as requested
Open, distribute, and prepare outgoing mail
Arrange shipping services for documents and maintain a log of all outgoing documents
Monitor incoming faxes, send outgoing faxes, and scan documents as needed
Maintain schedules, event calendars, and set appointments for the management team
Make travel, event, training, luncheon, and meeting arrangements for management, office personnel, and field employees
Run local errands, including picking up items at the store and making FedEx drop-offs
Create, update, and edit ad hoc reports as requested from various departments
Qualification
Required
3+ years of accounts payable experience within the construction industry
Experience with invoice processing, construction accounting, and vendor management
Proficiency in Microsoft Office, particularly Excel, including pivot tables
Experience with INTACCT accounting system or similar ERP systems
Familiarity with lien and lien release processes
Preferred
Preferred experience with Sage 300 Construction and Real Estate
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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