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City of Dallas · 6 hours ago

Administrative Specialist II- Planning and Development Services (Civil Service)

1500 MARILLA

Full-time

Onsite

Mid Level

$24.39/hr - $27.71/hr

4+ years exp

The City of Dallas is committed to service, innovation, and community, and they are seeking an Administrative Specialist II to provide intermediate to advanced administrative support. The role involves assisting in accounting, procurement, contract development, and budget analysis, as well as coordinating meetings and preparing reports.

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Responsibilities

Performs a variety of advanced administrative functions; provides assistance in accounting, procurement, contract development, budgeting, and accounts payable/receivable; assists with budget analysis, preparation, and making recommendations for budget spending

Participates, assists, and supports in the planning and execution of a department program; develops, coordinates, and maintains record keeping and filing systems; handles petty cash and performs general accounting duties

Prepares, interprets, and disseminates information concerning agency programs and procedures

Coordinates, organizes, and facilitates meetings, conferences, and seminars for department or division; assists in coordinating work and various projects between units of the department

Compiles and analyzes data, makes calculations, and prepares reports; assists and supports high level administrative staff in the development and dissemination of data and information; runs monthly division reports to ensure performance measures are met

Assists in the preparation of presentations for administrative hearings

Researches, composes, designs, and edits publications such as brochures, forms, and manuals; provides support for other document, marketing, and departmental publishing

Assists in the development and implementation of training materials; provides training for subordinate administrative staff to ensure quality and efficiency of work; monitors and ensures all licenses, certifications, and physical paperwork are accurate and up to date

Responds to inquiries regarding rules, regulations, policies, and procedures; provides excellent customer service; monitors department inventory and ensure the procurement of required essentials

Performs any and all other work as needed or assigned

Qualification

Budget analysisProcurementContract administrationAccounts payable/receivableRecords managementCustomer serviceTraining othersCommunication

Required

High school diploma or GED

Four (4) years administrative support experience involving three (3) or more of the following: Accounts payable/receivable, Invoice reconciliation and payment, Correspondence/publication preparation, Procurement, Budget analysis/preparation, Contract administration, Policy/procedure development, Records management and/or report writing, Financial management experience

Knowledge of office practices and administrative procedures

Knowledge of customer service techniques to resolve problems and issues

Ability to investigate, collect, and analyze information for accuracy, consistency and conformity with established policies

Ability to coordinate, lead and train others

Ability to interpret rules, regulations, policies, and procedures

Communicating effectively verbally and in writing

Establishing and maintaining strong working relationships