Abacus Plumbing, Air Conditioning & Electrical ยท 1 day ago
Finance & Business Operations Coordinator
Houston, TX
Full-time
Onsite
Mid Level
3+ years expAbacus Plumbing, Air Conditioning & Electrical is seeking a Finance & Business Operations Coordinator to provide administrative and operational support to the SVP of Finance & Business Operations. This role involves managing calendars, handling sensitive information, and coordinating meetings while ensuring effective communication across the organization.
Home Improvement
No H1B
Responsibilities
Manage a complex calendar for the SVP, including scheduling, prioritizing requests, resolving conflicts, and ensuring time is aligned to business priorities
Provide inbox/email support as needed (triage, drafting responses, flagging urgent items, organizing threads, and tracking follow-ups) with strict confidentiality
Handle sensitive information (employee matters, financial information, leadership discussions, vendor negotiations, and legal/HR-related communications) with discretion and appropriate escalation
Serve as a gatekeeper and trusted partner - anticipate needs, surface risks, and protect focus time
Coordinate meeting logistics end-to-end agendas, pre-reads, attendees, locations/virtual links, and reminders
Capture decisions and action items; maintain a follow-up tracker and drive completion by partnering with owners and deadlines
Draft, proofread, and format communications, memos, and meeting notes to support leadership and cross-functional alignment
Act as a professional point of contact for leaders and partners across the company; route requests appropriately and ensure timely responses
Maintain recurring operating cadences (weekly leadership meetings, KPI reviews, budgeting/planning checkpoints, business updates) and ensure materials are prepared and distributed
Support preparation of presentations and documents (PowerPoint/Slides, Excel trackers, talking points) with strong attention to detail and brand professionalism
Assist with coordination of offsites, leadership visits, and key events, including agendas, logistics, and follow-up actions
Maintain organized digital filing systems for leadership materials, key documents, and reference resources
Build and maintain simple trackers/checklists for recurring processes, deadlines, and requests
Identify inefficiencies in recurring coordination tasks and propose improvements to streamline workflows
Qualification
Required
3+ years of experience providing administrative or coordinator support to senior leaders
Demonstrated ability to handle highly confidential information with discretion and sound judgment
Strong calendar management skills with experience prioritizing and navigating competing requests
Excellent written and verbal communication; professional presence with all levels of the organization
High proficiency in Microsoft Office (Outlook, Excel, PowerPoint, Word) and collaboration tools (Teams/SharePoint/OneDrive or similar)
Highly organized, detail-oriented, and able to execute independently in a fast-paced environment
Preferred
Experience providing administrative or coordinator support to senior leaders (Director/VP/SVP level preferred)
Familiarity with business systems/tools (e.g., ServiceTitan, Power BI, DOMO, Ninety) is a plus
Benefits
Market Value Compensation
PTO Plan
Health, Vision and Dental plans for you and your family to choose from
401K Retirement Plan with company match up to 30%
Life Insurance, Short-Term and Long-Term Disability
Special Program Options FSA, EPA, Legal Services, and Identity Theft
Continuous Training for your Professional Development
Working in a dynamic, collaborative, and fun environment
Coached and supported career growth
Company
Abacus Plumbing, Air Conditioning & Electrical
Abacus is an electrical contractor in the city of Sugar Land from simple installations to major electrical upgrades.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Brandon Keller, CPA
Vice President of Operations / Chief Financial Officer
Recent News
2025-11-04
Company data provided by crunchbase