Fluke Corporation ยท 7 hours ago
Executive Administrative Assistant
6920 Seaway Blvd, Everett, WA, 98203, US
Full-time
Onsite
Senior Level
5+ years expFluke Corporation is seeking an exceptional Executive Administrative Assistant to support corporate leaders. The role involves maximizing executive efficiency, coordinating appointments and travel arrangements, and overseeing department operations while maintaining confidentiality and professionalism.
Responsibilities
Maximize Executive's efficiency and priorities including booking appointments, managing to-do and maintaining frequently changing calendar through Outlook. Make sure the executive's day is organized and productive
Coordinate all aspects of executive level appointments, meetings, receptions and conference calls, including booking of rooms, ordering of food, disseminating of materials, working with other administrative staff, etc
Book and/or coordinate travel arrangements including both domestic and international travel (air, ground, hotels, dining, and tours, etc.)
Prepare Executive for meetings by clarifying purpose of each meeting, prepare agenda, pull background materials and prepare briefing documents. Following meetings, help coordinate additional administrative support whenever necessary, conduct follow-up tasks or activities, and ensure timely completion of commitments made
Create and/or assist with the creation and modification of presentation materials, spreadsheets, and other various documents using Power Point or other software programs
Serve as gatekeeper of the Executive's time, schedules, and information while maintaining a courteous manner
Prepare, reconcile, and track expense reports
Oversee department operations, including invoice processing and review
Partner with the Executive team and other Executive Assistants to create a seamless support environment
Qualification
Required
5+ years of previous experience supporting senior executives
Proficiency with Microsoft Office: Outlook, Excel, Word, PowerPoint, and SharePoint
Detailed planning, time management, and organizational skills
Exceptional written, verbal, and interpersonal communication skills
Understands and meets deadlines and time-sensitive issues in a fast-paced environment
Builds relationships with the assistant community as well as with internal/external leaders and other team members
Maintains confidentiality and acts with discretion with a high degree of maturity/professionalism with senior leadership
Quickly learns and adopts new technologies
Able to change direction as needed and perform with unanticipated interruptions or pressures
Collaborative, team player; willing to jump in and do the work needing to be done
Preferred
Experience managing projects through completion
Event planning and management experience a plus
Associate or bachelor's degree preferred
Company
Fluke Corporation
Fluke Corporation, a wholly owned subsidiary of Fortive Corporation (NYSE: FTV), is the world leader in the manufacture, distribution and service of electronic test tools and software.
1001-5000 employees
H1B Sponsorship
Fluke Corporation has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2024 (6)
2023 (5)
2022 (1)
2021 (1)
2020 (2)
Funding
Current Stage
Late StageLeadership Team
Jon Douyard
VP, Finance and CFO
Anil Urs
Chief Information Officer
Company data provided by crunchbase