Capital First Trust Company · 6 hours ago
Senior Administrative Assistant
United States
Full-time
Remote
Mid, Senior Level
$26/hr - $33/hr
3+ years expCapital First Trust Company is seeking a Senior Administrative Assistant to support a team of professional executive staff members. The role involves managing executives' calendars, arranging travel, preparing documents and reports, and maintaining confidentiality while interacting with senior executives and other stakeholders.
FinanceFinancial ServicesService Industry
Responsibilities
Manage executives' calendars and set up meetings
Make travel and accommodation arrangements
Format information for internal and external communication – drafting letters, memos, emails, presentations and documents; collecting and analyzing information and initiating communications
Arrange meetings including agendas, room preparation, assembling and distributing data and information and meeting follow up, including travel arrangements if necessary
Assists with the preparation of quarterly board meetings, maintains board files, attends board committee meetings as requested, and prepares draft minutes
Type and proofread policy & procedure documents. Assist in the organization of the company policy manual
Prepare various documents and monthly reports
Screens and handles routine incoming mail and phone calls to facilitate timely resolution
Processes invoices and submits expenses for executive(s)
Researches, prioritizes, and follows up on matters in a timely manner
Other duties and projects, as assigned by management
Qualification
Required
High school diploma or GED equivalent
Minimum of 3 years' experience as an Administrative Assistant
Ability to multi-task, establish priorities and work independently
Excellent organizational and communication skills
Attention to detail and accuracy
Courteous and positive attitude
Strong sense of confidentiality and ability to exercise sound judgment
Strong working knowledge of technology and Microsoft Office Suite
Advanced proficiency in Microsoft Word
Strong word-processing, organizational and communication skills
Professional appearance
Preferred
Experience in financial services is helpful but not required
Benefits
100% Employer paid Health/Dental/Life/LTD for individual employee
401(k) plan with 4% match
Voluntary Short-Term Disability
Employer paid off-street parking
Opportunities for advancement
Company
Capital First Trust Company
Capital First Trust Company offers case management, trust administration, vendors, and concierge services.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Kristin Beres, CPA
Chief Financial Officer and HR Director
Recent News
Seattle TechFlash
2025-09-12
Company data provided by crunchbase