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City of Oklahoma City · 2 days ago

Administrative Specialist - City

500 WEST MAIN ST, Oklahoma City, OK, 73102, US

Full-time

Onsite

Entry, Mid Level

$30.63/hr - $46.83/hr

2+ years exp

The City of Oklahoma City is seeking an Administrative Specialist to support the Water Quality Division of the Utilities Department. This role involves performing administrative tasks, conducting research, and monitoring budgets to improve organizational operations.

Government

Responsibilities

Performing special projects

Conducting research

Monitoring budget goals and objectives

Exchanging information

Performing general administrative tasks

Identifying problems

Evaluating and developing alternatives

Making written and verbal recommendations to improve organization programs, procedures and operations

Researching and assessing department, division or section programs, needs, and operation

Assisting in the planning, preparation, and control of department, division or section budgets, goals and objectives

Exchanging information with various organizational personnel, boards, committees, outside agency representatives, and citizens regarding departmental policies, procedures, practices and operations

Performing a variety of general administrative duties in support of functions and activities of the assigned work unit

Representing the department as staff advisor and attending various meetings

Preparing Council memos for various department activities

Monitoring project records relating to various contractual obligations

Conducting specialized feasibility, time and cost, and cost-benefit analyses

Qualification

Budgeting proceduresResearch principlesOrganizational conceptsMicrosoft OfficeAnalytical skillsVerbal communicationWritten communicationTeamwork

Required

Knowledge of and ability to utilize standard budgeting and finance procedures and practices in performance of duties

Knowledge of and skill in utilizing basic research principles and practices

Knowledge of current organizational, managerial, and administrative concepts and principles

Skill in assessing and following research through to logical conclusion

Skill in communicating verbally and in writing, using tact and diplomacy

Skill in making long and short-range projections based on current and future needs

Ability to develop alternatives and make recommendations leading to improvements of organizational activities and programs

Ability to learn and apply knowledge of the citywide organization and administrative structure, operations, practices and procedures

Ability to travel

Preferred

Minimum of three (3) years of supervisory experience

Minimum of two (2) years of progressive experience in budgeting, purchasing, or business management

Skill in using Microsoft Office Applications and other computer software

Benefits

An average of $22,000 annually contributed toward your benefits and retirement

A comprehensive package designed to support your health and wellness, financial security, work-life balance, and personal and professional growth and development

Competitive pay