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NEOGOV · 23 hours ago

Scheduler (Legal Assistant 2)

Multiple Locations Statewide, WA

Full-time

Hybrid

Entry Level

$4,027/mo - $5,271/mo

2+ years exp

NEOGOV is seeking a Scheduler for the Board of Industrial Insurance Appeals in Washington. The role involves scheduling judicial proceedings for judges, coordinating hearings, and ensuring timely and efficient event management.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

Responsibilities

Conducting telephone conferences to schedule and coordinate pre-hearing conferences/hearings with all parties, including hearings on motions, status conferences, and settlement/dismiss conferences

Making decisions within parameters directed by the judge, agency guidelines, established procedures, and applicable rules and laws to ensure events are set timely and efficiently

Reviewing case files or electronic files to identify the type of event, time needed, special needs, or other issues to be considered

Using independent judgment within parameters directed by the judge to determine if an event requires security, an interpreter, or a court reporter while considering cost efficiency

Using the case management system to prepare and send notices

Qualification

SchedulingData entryLegal terminologyMicrosoft WordMicrosoft OutlookMultitaskingTeamworkAdaptabilityCustomer focusEffective communication

Required

High School graduation or GED

Two years of experience as an Office Assistant 3, or equivalent (senior-level clerical). An AA degree or higher will substitute for the two years of experience

Knowledge of basic office procedures

Working knowledge of Word, Outlook, and data entry

Ability to manage calendars and scheduling preferences of 5+ judges

Ability to multitask phone calls and mailings throughout the day

Ability to handle multiple interruptions

Ability to handle emergency location/court reporter/interpreter/security issues

Ability to meet statutory time frames

Ability to maintain excellent attendance and be punctual and reliable

Ability to accurately enter data into databases

Ability to work as a member of a team and get along with co-workers

Ability to take direction

Willingness and ability to assist teammates/back up whenever necessary

Knowledge and understanding of basic legal terminology (i.e., motions, summary judgment, discovery, etc.)

Accountability - Takes responsibility for own actions and can be relied upon to achieve excellent results with little oversight

Adaptability to Changing Needs/Flexibility - Embraces changing business needs and adapts approach, goals, and methods to achieve success

Customer Focus - Builds and maintains internal and external customer satisfaction with the services offered by the organization

Diversity and Inclusion - Recognizes the value of cultural, ethnic, gender and other individual differences. Understands differences in and responds appropriately to others

Effective Respectful Communications - In a respectful manner, conveys clear messages that are effective in communicating information and ideas with others

Ethics and Integrity - Earns trust, respect, and confidence of coworkers and customers through honesty, candor, and professionalism in all interactions

Relationship Building - Builds constructive working relationships characterized by a high level of teamwork, cooperation, and mutual regard

Safety Focus - Adhere to all workplace safety laws, regulations, standards and practices

The ability to take action to learn and grow: Takes responsibility for knowing their own strengths and weaknesses and uses their learning to make government programs and processes more efficient and effective to serve all in Washington

The ability to take action to meet the needs of others: Flexible, adaptable, customer-service focused, and willing and able to empathetically respond to the unique needs of the people they work with and serve