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Forsyth County · 1 week ago

Administrative Secretary II - Media Relations

New Port Richey, FL

Full-time

Onsite

Entry, Mid Level

2+ years exp

Forsyth County is seeking an Administrative Secretary II to join their team. This role involves providing administrative support to a supervisor in a complex operating unit, including managing communications, preparing documents, and maintaining schedules.

Government Administration

Responsibilities

Acts as a personal secretary and/or aide to a supervisor of a large or complex operating unit

Performs duties as an administrative aide for the supervisor

Participates in the work of the supervisor such as interviewing office visitors, securing details of specialized information from the visitor, and issuing information regarding the services or operation of the unit

Screens calls and refers callers to appropriate individual and department

Provides information and service to the public as needed

Prepares forms independently and composes letters, forms, and reports for supervisor's signature

Sets up and maintains files, logs, and related technical information in the prescribed manner

Assembles information for supervisor's use

Keeps supervisor's calendar and schedules appointments

Takes minutes of conferences, meetings, and official functions when required. Compiles and distributes information

Enters and retrieves data from a computer and uses computer software needed for the daily operation of the unit

Assists in the preparation of invoices, bills, and records

May assist in other bookkeeping functions

Maintains records and reports for future review and use

Maintains inventory of equipment and property

Schedules maintenance of equipment

Requisitions supplies

Ability to lift approximately 20 pounds

Performs related work as required

Qualification

Microsoft OfficeAdobe Acrobat X ProWord processingCustomer serviceTypingFormattingEffective communicationIndependent workDecision making

Required

Graduation from an accredited college or university with an Associate degree and two (2) years' experience in responsible secretarial work OR a High School Diploma or equivalency and four (4) years' experience

Experience working extensively with Microsoft Office (Excel, Outlook, PowerPoint and Publisher) and Adobe Acrobat X Pro

Must possess a valid Florida driver's license

Ability to communicate effectively using verbal, written, and visual communication skills

Accurate vision for copy typing and proofreading eight or more hours daily

Ability to sit for long periods

Ability to lift approximately 20 pounds

Ability to work independently with minimal supervision

Ability to make minor decisions within departmental policy

Ability to make decisions regarding documents in accordance with departmental regulations or policy

Knowledge of business English, spelling, and punctuation

Knowledge of rules, regulations, practices, and procedures pertaining to word processing

Ability to type, format, and proof documents