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Eastern Virginia Medical School · 21 hours ago

Office Coordinator, Experiential Learning Onboarding

Norfolk, VA

Full-time

Onsite

New Grad, Entry Level

Eastern Virginia Medical School is seeking an Experiential Learning Onboarding Coordinator to manage the onboarding processes for students in medical and health professions programs. The role involves ensuring compliance with pre-placement requirements, coordinating with clinical sites, and facilitating student onboarding activities.

Higher Education

H1B Sponsor Likely

Responsibilities

Establish and manage a process for obtaining pre-placement/onboarding requirements from clinical sites

Document and keep updated the current onboarding processes and procedures for each clinical site and health system

Monitor Caspio student onboarding pages ensuring the most current information provided by clinical sites and VHS departments is always readily available to students

All notifications that are not individually student-specific are to be posted through Caspio announcements, and/or emailed through the main VHS email alias

Work with supervisor and Program Directors to establish deadlines that meet the needs of both VHS and our clinical sites

Inform students well in advance of onboarding site requirements to allow for sufficient time to complete requirements before the deadline

Facilitate and monitor the completion of all onboarding student requirements for the assigned student group including, but not limited to, site requirements such as criminal background checks, student clearances, applications, training and orientation as well as school requirements such as flu shots, respirator fit testing and BLS and ACLS certifications

Distribute onboarding paperwork to the placement sites within the site’s established deadline (each site could have a different deadline) and obtain confirmation of student clearance

Furnish regular reports to supervisor regarding status of student compliance

Enforce all policy and procedures that are germane to student onboarding

Respond to and resolve compliance issues as raised by students, VHS departments, clinical sites and preceptors, escalating the issue to supervisor when appropriate

Qualification

CaspioBLS certificationACLS certificationStudent information systemsMicrosoft WordMicrosoft ExcelMicrosoft OutlookBlackboardInterpersonal communicationOrganizational skillsDetail oriented

Required

Develop, manage, execute and maintain processes for pre-placement requirements

Establish and manage a process for obtaining pre-placement/onboarding requirements from clinical sites

Document and keep updated the current onboarding processes and procedures for each clinical site and health system

Monitor Caspio student onboarding pages

Work with supervisor and Program Directors to establish deadlines

Inform students well in advance of onboarding site requirements

Facilitate and monitor the completion of all onboarding student requirements

Distribute onboarding paperwork to the placement sites

Furnish regular reports to supervisor regarding status of student compliance

Enforce all policy and procedures that are germane to student onboarding

Respond to and resolve compliance issues

Self-motivated, able to set goals and distinguish priorities

Effective interpersonal communication skills

Strong organizational skills including record keeping

Detail oriented

Computer skills including Word, Excel, Outlook, Blackboard, some experience with student information systems

Preferred

Experience with multi-tasked work (academic environment preferred)

Company

Eastern Virginia Medical School

Eastern Virginia Medical School is a school in Norfolk.

Founded in 1964

Norfolk, Virginia, USA

1001-5000 employees

http://www.evms.edu/

H1B Sponsorship

Eastern Virginia Medical School has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2024 (9)

2023 (12)

2022 (10)

2021 (13)

2020 (3)