Better Living Building Supply and Cabinetry ยท 1 month ago
Inventory & Administrative Coordinator
Charlottesville,VA,US
Full-time
Onsite
New Grad, Entry LevelBetter Living Inc. is a premier independent building supply store and cabinetry design center, seeking a motivated and highly organized individual for the position of Inventory and Administrative Coordinator. This dual-role position is crucial to the efficiency of operations, combining essential clerical tasks with hands-on inventory and receiving duties.
Retail
Responsibilities
This role requires a balance of office and yard-based tasks, ensuring smooth administrative and inventory flow
Financial Documentation: Accurately match vendor invoices to corresponding purchase orders (PO's) for payment processing
Sales Team Assistance: Directly assist the sales team by generating and processing purchase orders, ensuring all details are captured correctly
Customer Service: Process and issue customer credit memos and perform cost adjustments as needed
Reporting: Analyze various operational reports (inventory, purchasing) to support management decision-making
Special Orders: Perform detailed data entry for complex special orders, ensuring accuracy of specifications and pricing
Purchasing: Assist in the procurement process, including generating and tracking purchase requests and orders for stock and non-stock items
Receiving Deliveries: Coordinate and perform the physical receiving of incoming materials and products
Check-In Process: Review and verify received inventory against the PO check-in sheet and original order documentation to ensure accuracy of quantity and condition
Material Handling: Safely utilize a hand truck and manual pallet jack to move and organize materials within the receiving area and warehouse
Inventory Control: Assist with maintaining accurate inventory counts and locations
Lumber Yard Interaction: Coordinate with the lumber yard staff and spend occasional time outdoors in the yard for receiving and inventory tasks, requiring the ability to work in year-round weather conditions
Qualification
Required
Must possess a friendly demeanor and strong interpersonal skills for effective interaction with the sales team, yard staff, vendors, and customers
Strong capacity to be organized with exceptional attention to detail, especially for invoice matching and data entry
Ability to safely use a hand truck and manual pallet jack
The role requires physical activity and working in an environment that interacts with the outdoor lumber yard in all weather conditions
Must be able to lift up to 50 lbs
Competence in standard office software (e.g., Microsoft Office Suite)
Preferred
Proven experience in an administrative, clerical, or inventory-focused role is strongly preferred
Experience with purchasing/receiving processes is a plus
Experience with inventory or accounting software is a benefit
Company
Better Living Building Supply and Cabinetry
Since our humble beginnings in 1893, Better Living has grown from 3 employees and horse-drawn delivery system to 134 employees at Better Living and Better Living Components, with state-of-the-art computers, delivery, and manufacturing equipment.
Founded in 1893
51-200 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase