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Dilling Group Inc. · 16 hours ago

Office Administrative Assistant

Greater Indianapolis

Full-time

Onsite

Entry Level

1+ years exp

Dilling Group Inc. is an industrial mechanical contractor headquartered in Indiana, with over 75 years of experience in the field. The Office Administrative Assistant will support the construction team by executing various administrative duties essential for the smooth operation of the mechanical construction company.

Manufacturing

Hiring Manager

Shawn Jenkins

Responsibilities

Filing, scanning and document management to mainframe system

Greet new employees, direct them to orientation, and assist with office integration

Oversee delivery and transportation of packages to recipients

Responsible for coordinating repairs for building and grounds maintenance with building owners “Prologis”

Managing of Supply, Inventory and Logistics for our Indianapolis and Logansport offices

Manage and oversee our Travel and Hospitality such as job-site lodging and event coordination

Create purchase orders for construction teams

Invoicing of Time & Material and Contract jobs

Perform checks and balances verifying job costs

Review and analyze job cost reports for accuracy

Assist with accounts receivable collections when needed

Assist construction teams with project submittals, O&M manuals, etc

Request bid and job numbers as directed by construction teams

Perform other related duties or special projects as assigned

Qualification

Administrative assistant experienceConstruction industry experienceMS Word proficiencyMS Excel proficiencyMathematical skillsFollow proceduresLearn systemsEnglish language skillsOrganizational skills