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Snake Oil Cocktail Company · 4 days ago

Venue Sales & Event Coordinator

San Diego, CA

Full-time

Onsite

Entry Level

$20/hr - $24/hr

2+ years exp

Snake Oil Cocktail Company is seeking a Venue Sales & Event Coordinator to support venue sales execution and event delivery. This role involves managing client onboarding, event documentation, logistics coordination, and on-site execution support, ensuring that event details are accurate and aligned with client contracts.

ConsultingEventsWine And Spirits

Diversity & Inclusion

Responsibilities

Research and analyze event details to support successful execution

Field initial venue and event inquiries and organize venue leads efficiently

Support venue sales staff with proposal development, pricing coordination, and contract close support

Identify upselling opportunities and assist with execution of approved upsells

Represent the venue at select industry networking and showcase events

Help generate new sales inquiries and support lead capture systems

Onboard new venue rental clients, including contract processing, event file creation, planning schedules, and payment timelines

Maintain accurate client and catering records including contact information, menus, staffing, equipment, and event history

Maintain accuracy in event management systems, timelines, and accounts receivable tracking

Schedule and coordinate client meetings, venue tours, tastings, and walkthroughs using Calendly and Google Workspace

Set up and conduct final client walkthroughs in coordination with venue sales leadership

Support development of event timelines and vendor run of show documentation

Organize event logistics including binders, clipboards, staff instructions, and event materials

Create, update, and distribute BEOs including floor plans, timelines, vendor details, linen orders, security information, and inventory counts

Upload final BEOs into Nowsta and other required systems

Create and maintain event manager binders and staff binders for all venue events

Design and print specialty bar menus and vendor menus as required

Attend operations meetings and coordinate with Facilities, Event Operations, and management to ensure execution readiness

Open and close the venue as scheduled and oversee vendor load ins and load outs

Attend events as required based on department and event needs

Provide floor support to bar and catering teams as needed, including stepping into service roles when required

Assist with venue setup, breakdown, and post event cleanliness

Maintain awareness of venue cleanliness and address issues directly or escalate as needed

Notify Facilities and Management of maintenance or repair needs

Schedule security services, update security timelines, and coordinate security invoicing with Accounts Payable

Maintain and order venue linens and process linen invoicing

Assist with collecting vendor program contribution fees

Support event invoicing and payment collection processes

Take notes during meetings and trainings and distribute as required

Collaborate with Mixology and Cocktail teams on menu ingredients, descriptions, and pricing

Coordinate with Event Operations and Facilities to ensure event files are current and accurate

Support additional Snake Oil Cocktail Company activations including Cocktail Graffiti and other programs as assigned

Qualification

Event planningClient coordinationLogistics coordinationGoogle WorkspaceMicrosoft ExcelCatering experienceGraphic designCommunication skillsOrganizational skillsTeam collaboration