Physician UX Inc. · 23 hours ago
Executive Assistant to Chief Executive Officer
Dallas, TX
Full-time
Hybrid
Senior Level
5+ years expPhysician UX Inc. is a healthcare technology company focused on improving clinical workflows and operational efficiency for medical providers. They are seeking an experienced Executive Assistant to support the Founder and manage executive operations, ensuring effective communication and coordination across multiple initiatives.
Computer Software
No H1B
Responsibilities
Managing complex calendars, proactively anticipating scheduling conflicts and prioritizing time to support strategic initiatives
Coordinating executive meetings, including agenda preparation, materials distribution, note-taking, and action item tracking
Serving as the primary point of contact between executives and internal and external stakeholders, screening and prioritizing communications
Managing inbound and outbound communications, including email and LinkedIn correspondence
Communicating professionally with physicians, clinic administrators, partners, and vendors
Arranging comprehensive travel logistics, including flights, accommodations, ground transportation, and detailed itineraries
Preparing expense reports, tracking budgets, and managing purchase requests related to executive activities
Drafting, editing, and proofreading correspondence, presentations, and other materials on behalf of executives
Supporting sales and growth workflows, including CRM updates, lead tracking, and follow-up coordination
Coordinating and managing special projects as assigned, including conducting research and synthesizing information to support executive decision-making
Organizing and maintaining confidential files, records, contracts, and documentation systems
Planning and executing leadership meetings and working sessions, including logistics coordination and materials preparation
Anticipating needs and proactively resolving issues before they arise
Building effective working relationships across the organization to support collaboration and information flow
Supporting HR-related coordination such as interview scheduling, onboarding logistics, and internal team activities
Qualification
Required
Completed undergraduate education with a Bachelor's degree or equivalent professional experience
Minimum of 5 years of experience supporting an executive, founder, or senior leadership team
Experience communicating with physicians, medical offices, clinics, or healthcare organizations
Advanced proficiency with Google Workspace and Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint
Strong written and verbal communication skills with high attention to detail
Strong English language proficiency required to support executive communications, prepare written materials, and interact professionally with healthcare stakeholders
Exceptional organizational and time management skills with the ability to manage competing priorities
Proven ability to handle confidential information with discretion and professionalism
Demonstrated ability to work independently with minimal supervision
Strong problem-solving skills and sound judgment
Highly proactive, resourceful, and self-directed
Flexibility and adaptability in a dynamic, fast-moving organization
Professional presence and ability to interact effectively at all organizational levels
Candidates must be authorized to work in the United States
Preferred
Prior exposure to healthcare, telehealth, or startup environments strongly preferred
Experience using HubSpot for CRM management, pipelines, and task tracking
Exposure to sales, business development, or other client-facing workflows
Benefits
Hybrid role based in Frisco, Texas
Full-time position
High level of autonomy and responsibility
Direct partnership with the Founder on strategic and operational initiatives
Exposure to healthcare technology, telehealth operations, and executive-level decision-making
Opportunity for long-term growth and expanded operational scope as the organization scales
Ability to make a measurable impact on physician workflows and patient care delivery
Company
Physician UX Inc.
Welcome to Physician UX, where cutting-edge technology meets healthcare to revolutionize the provider experience. Founded by Dr.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase