VistaJet · 2 days ago
Billing Coordinator
52 Charles Street
Full-time
Hybrid
Entry, Mid Level
2+ years expVistaJet is a company that offers asset-free services in business aviation, providing clients with bespoke flight hour subscriptions on their fleet of jets. They are seeking a Billing Coordinator to manage the end-to-end billing process for a dedicated group of Program clients, ensuring accurate invoicing and maintaining client relationships. The role involves processing flight invoices, collaborating with sales teams, and supporting accounts receivable functions.
AerospaceBusiness TravelIn-Flight EntertainmentTravel
Responsibilities
Responsible for a group of assigned Vista Program members
The role requires processing of flight invoices correctly in line with contracted rates and conditions
Issuing monthly flight statements on a timely basis and liaising with clients on billing related issues
There is an out of business hours on call service to support the business 24/7
Reviewing flight activity daily, producing accurate flight activity invoices, aligning with the individual contract terms
Reporting differences between estimated and actual billing values
Reviewing, calculating, adding or adjusting flight specific additional costs to the member invoices
Collaborating with the Program sales team to review and approve any non-standard invoices prior to dispatch
Ensuring contract balances for cash and hours flown are maintained and accurate, reconciled against flight hours, payments and invoices
Generate and send out Flight Activity statements to designated members
Responding to member queries regarding invoices and working with Sales to resolve issues as required
Building and maintaining relationships with members and their representatives, facilitating service excellence
When required, attending internal and external meetings to discuss any billing related questions or queries
Supporting the Accounts Receivable function in the timely receipt of payments
Creating reports on flying activity and other statistics as required by Program members, or business partners
On-Call duty during weekends will be required
Perform any other tasks reasonably required to be undertaken in accordance with the instructions of the Reporting Manager
Qualification
Required
Minimum 2 years' experience invoicing/billing function
Demonstrate superior attention to detail, intermediate Excel skills and experience in client focussed analytical commentary
Demonstrate a strong self-motivated approach and understanding of variable levels of urgency
You enjoy working in a highly pressured, dynamic, entrepreneurial environment, keen to engage as required by a growing business
Excellent verbal and written communications skills
Preferred
Prior experience with luxury brand or exposure to HNWI clients highly beneficial and preferred
Prior experience with SAP accounting software is beneficial
Experience in cross functional collaboration is beneficial
Company
VistaJet
VistaJet is a global business aviation company offering private jet services. It is a sub-organization of Vista Global.
1001-5000 employees
H1B Sponsorship
VistaJet has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2022 (1)
Funding
Current Stage
Late StageTotal Funding
$750MKey Investors
Credit SuisseRhône Group
2019-05-19Debt Financing· $550M
2017-08-23Secondary Market· $50M
2017-08-23Private Equity· $150M
Leadership Team
Lori Hanlon
Executive Assistant to Chairman & Founder
Recent News
2025-11-11
2025-11-11
Company data provided by crunchbase