United Safety & Survivability Corporation · 1 week ago
AP Lead- Coupa Specialist- Americas
Exton, PA
Full-time
Hybrid
Senior Level
5+ years expUnited Safety and Survivability Corporation is committed to delivering innovative safety and survivability solutions. The AP Lead – Coupa Specialist will be responsible for managing Accounts Payable processing, vendor setup, and ensuring the integrity of the AP system within Syteline and Coupa, while also providing financial reporting and compliance oversight.
Transportation/Trucking/Railroad
Hiring Manager
Lex Bruno, SHRM-CP
Responsibilities
Verify product receipts in Syteline and Coupa and properly match Vendor invoices to receipts in Coupa/Syteline systems, assisting with PO and Contract creation in Coupa as needed
Communicate and report on purchase price variances or receiving quantity variances from Vendor Invoices within Coupa and / or Syteline systems to management timely
Process invoices for payment verifying approvals and proper vendor setup in Syteline and Coupa
Manage weekly Check Runs and managing Americas’ disbursements according to Treasury’s direction
Manage Coupa Pay and Manual payment setup and issuance of payments through Coupa Pay and banking systems, reconciling Transfermate debits with cash entries in Syteline
Manage new vendor setup processes and work cross functionally with Supply Chain to ensure efficient setup and documentation of new vendors in Syteline and Coupa
Configure, maintain, and administer the Coupa platform; acting as expert for all things Coupa
Identify and implement process improvement within AP Process and Coupa processes
Manage month end and year end AP accruals and reconciliations
Assist with year-end Audit, diligent requests, other audits as required
File yearly 1099 reporting ensuring adherence to all laws and regulations
Ensure proper use tax calculations within Syteline and Coupa along with monthly reporting and reconciliation of sales taxes paid and use taxes owed; issuance of exemption certs where applicable
Run and manage weekly AP aging reports ensuring the company is properly and efficiently managing the AP Aging per DPO guidelines
Assist in monthly DPO reporting / KPI Tracking
Maintain and reconcile AP general ledger accounts in Syteline ensuring zero variances between the subledger and GL and Coupa
Support the Assistant Controller or VP Global Controller with special projects as required
Perform other duties as required to support the organizational strategy
Qualification
Required
Minimum of 5 years' experience in Accounts Payable
Minimum 3 years of hands-on experience managing AP within Coupa system
Strong understanding of P2P cycles and processes within an ERP and Coupa
Exceptional MS Word and Excel knowledge
Knowledge of Accounts Payable modules in ERP systems, specifically Syteline
Must have high energy and be a fast learner
Able to read, write and communicate in English
Able to work independently for extended periods without losing focus
Able to work in a team environment and prioritize multiple tasks
Must have strong analytical, problem-solving, and interpersonal skills
Must manage sensitive or confidential information with discretion
Excellent interpersonal, team cooperation, and communication skills
Outstanding communication skills including tact and diplomacy which would be utilized during customer service, conflict management, and development of relationships
Able to perform in a fast-paced environment, while responding and adapting to change favorably and quickly
Safety is at the forefront of your mind when working, and you follow all policies to promote a safe working environment at United Safety
You bring with you a positive attitude and the ability to work cohesively in a team environment
Preferred
Coupa certified preferable
Business or Accounting degree is preferable
Company
United Safety & Survivability Corporation
Founded in 1984 by entrepreneur Christian Hammarskjold, our company began in a garage with just a few products and a dream to innovate better, safer transit solutions.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Joseph Mirabile
President and CEO
Marcel Schmitt, CFA
Chief Financial Officer
Recent News
Company data provided by crunchbase