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Trinity Health Mid-Atlantic · 8 hours ago

Administrative Assistant Full Time Days

Darby, PA

Full-time

Onsite

New Grad, Entry Level

Trinity Health Mid-Atlantic is seeking an Administrative Assistant to join their team in Internal Medicine at Mercy Fitzgerald Hospital. The role involves providing crucial support to GME leadership and residents through various administrative tasks, including scheduling, record management, and communication with stakeholders.

Health CareHospitalMedicalNon ProfitOncology

Responsibilities

Provide administrative and clerical support to GME leadership, program directors, and faculty

Coordinate and schedule meetings, didactics, and various program-related events, including securing venues and preparing agendas

Maintain confidential files, databases, and records for residents, faculty, and programs, often using specialized residency management software

Serve as a primary point of contact, handling telephone inquiries, managing mail, and ensuring professional and timely communication with various stakeholders

Compose, edit, and proofread correspondence, reports, presentations, and other documents as needed

Accurately enter and update data into residency management system

Assist with tasks such as preparing paperwork for resident orientations, managing resident data sheets, tracking licenses and certifications, and assisting with resident evaluations

Attend meetings, take minutes, and track follow-up actions and deliverables

Assist with ordering supplies, setting up for events, and other general office duties to ensure smooth operations

Qualification

Technical ProficiencyOrganizational SkillsCommunication SkillsDiscretionAttention to DetailInterpersonal Skills

Required

Ability to manage multiple tasks, prioritize workload, and maintain order in a fast-paced environment

Excellent verbal and written communication skills for interacting with residents, faculty, and other staff

Computer proficiency, particularly with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). Familiarity with residency management software, a plus

Meticulous in data entry, record-keeping, and document preparation

Ability to handle highly confidential information and maintain professional boundaries

Strong interpersonal skills for building relationships and collaborating effectively with internal partners and external institutions

Must be able to exercise discretion in working with confidential and sensitive matters

Preferred

Prior Administrative Assistant experience preferred

Associates degree preferred

Competent with Microsoft Office Products (Word, Excel, PowerPoint)

Company

Trinity Health Mid-Atlantic

Trinity Health Mid-Atlantic is a health care center that offers orthopedic care, cancer care, and surgical services. It is a sub-organization of St Mary Rehabilitation Hospital.

Founded in 2018