Administrative Assistant II jobs in United States
cer-icon
Apply on Employer Site
company-logo

WEX · 2 days ago

Administrative Assistant II

positionPortland, ME
timeFull-time
remoteOnsite
seniorityNew Grad, Entry Level
money$23.50/hr - $27.50/hr

WEX Inc. is seeking a highly organized and motivated Administrative Assistant to provide comprehensive support to their Digital Leadership team. The role involves managing executive calendars, coordinating events, and offering general administrative assistance.

Financial ServicesFinTechPaymentsSoftware
check
H1B Sponsor Likelynote

Responsibilities

Manage calendars for the SVPs and VPs, scheduling meetings, appointments, and travel arrangements
Prepare and edit correspondence, presentations, and reports
Maintain confidential files and records
Coordinate and manage expenses and reimbursements
Provide general administrative support, including ordering supplies, and coordinating maintenance requests
Assist with the planning and execution of in-person events for the Dallas hub, including team meetings, client events, and company-wide gatherings
Assist with the planning and execution of off-site events/meetings for the DLT supported
Coordinate event logistics, such as venue selection, catering, and A/V equipment
Manage event registration and communication with attendees
Provide on-site support during events
Track event budgets and expenses

Qualification

Google SuiteEvent planningOrganizational skillsCommunication skillsTime managementConfidentialityTeamwork

Required

Proven experience as an administrative assistant or in a similar role with strong executive presence
Strong organizational and time management skills with the ability to prioritize tasks effectively
Excellent written and verbal communication skills
Proficiency in Google Suite
Ability to work independently and as part of a team
Ability to maintain confidentiality and handle sensitive information with discretion

Preferred

Experience with event planning and coordination is a plus

Benefits

Health, dental and vision insurances
Retirement savings plan
Paid time off
Health savings account
Flexible spending accounts
Life insurance
Disability insurance
Tuition reimbursement

Company

WEX

twittertwittertwitter
Glassdoor3.7
company-logo
Wex is a financial technology service provider for fleet, travel and healthcare industries.
dateFounded in 1983
location
Portland, Maine, USA
people-size5001-10000 employees
web-link
http://www.wexinc.com

H1B Sponsorship

WEX has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (22)
2024 (10)
2023 (12)
2022 (20)
2021 (14)
2020 (18)

Funding

Current Stage
Public Company
Total Funding
$900M
Key Investors
Warburg Pincus
2025-02-25Post Ipo Debt· $500M
2020-06-30Post Ipo Equity· $90M
2020-06-30Post Ipo Debt· $310M

Leadership Team

leader-logo
Melissa Smith
Chair and Chief Executive Officer
linkedin
leader-logo
Sachin Dhawan
Chief Technology Officer
linkedin

Recent News

Boston Globe
‘A huge opportunity’: Whoop, DraftKings, and other techies form industry group to boost Massachusetts AI economy
2026-01-16
Business Wire
WEX Advances Multi-Year Board Refreshment Plan
2026-01-13
PYMNTS.com
WEX and Health-E Commerce Team to Ease HSA and FSA Reimbursements
2026-01-13
Company data provided by crunchbase