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Fairfax County Public Schools · 1 day ago

Administrative/School Finance Assistant

Canterbury Woods Elementary School

Full-time

Onsite

Entry Level

$53,730/mo - $90,698/mo

2+ years exp

Fairfax County Public Schools is seeking an Administrative/School Finance Assistant to support the principal or administrator in managing office operations. The role involves maintaining financial records, handling correspondence, and ensuring the smooth operation of the administrative office.

EducationHigher EducationKnowledge Management

Responsibilities

Plans, initiates, and manages administrative office activities, to include maintaining all financial records, and serves as office manager for the school's administrative office

Appropriately handles supervisor's telephone calls and mail, personally responding to those that can be handled at the assistant level and forwarding the remaining calls or mail to supervisor with pertinent background material

When requested to do so, may sign supervisor's name to correspondence of a routine nature

Reviews outgoing correspondence for format, spelling, punctuation, and grammar before submitting for supervisor's signature

Resolves conflicts associated with the operation of the administrative office

Uses computer software and related equipment to generate and produce confidential and general correspondence and other documents

Attends meetings and conferences, taking official minutes

Researches and develops material for use in official engagements

Maintains supervisor's calendar; coordinates meetings and notifies attendees

Enters financial data and records of transactions into computerized systems in accordance with proper procedures

Maintains and tracks accounts involving various and complex entries, such as travel expenses; classifies transactions involving the distribution of expenditures

Compiles, retrieves, and reconciles monthly, quarterly, semiannual, and annual totals, reports, and financial statements

Properly handles all cash receipts/bank deposits, processes bills, fees, and other payments in a timely manner

Informs principal of fund balances and requests for expenditures; carries out all paraprofessional accounting functions for a special fund or activity

Orders major supplies, equipment, or textbooks using divisionwide computer systems to process and monitor transactions

May assist in coordinating classroom coverage and/or substitute services

May serve as backup for office operations such as clinic room aide as required by operational necessity

Performs related duties as required or assigned

Qualification

General office administrationParaprofessional accountingFinancial data evaluationTechnology proficiencyOrganizational skillsCustomer serviceEffective communication

Required

Any combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate

Two (2) years of experience in general office administration or office support including some financial and/or accounting functions

Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience

Knowledge of procedures, practices, and operations of an office or administrative setting

Knowledge of general, paraprofessional accounting practices

Knowledge of or ability to learn applicable local, state, and federal laws and regulations

Proficiency in the use of technology and ability to learn associated software applications

Skill in business English, grammar, spelling, and punctuation

Organizational and time management skills with the ability to multitask

Ability to input transactions with attention to detail and in adherence to timelines

Ability to evaluate financial data for accuracy

Ability to provide positive customer service and to develop and maintain effective working relationships with culturally diverse students, families, school staff, and community members

Ability to communicate effectively, both orally and in writing