Family Service Agency of Santa Barbara · 2 months ago
Payroll and HR Specialist
Santa Barbara, CA
Full-time
Onsite
Mid Level
$25/hr - $30/hr
3+ years expFamily Service Agency of Santa Barbara is dedicated to making a difference in the community through a positive work culture. The HR & Payroll Specialist supports HR operations by managing payroll, benefits, compliance, and employee relations while fostering a positive employee experience.
CharityNon ProfitSocial Assistance
Responsibilities
Lead Payroll Processing Manage semi-monthly payroll, including timesheet review, discrepancy resolution, and coordination with staff and supervisors. Ensure compliance with IRS, ACA, and state regulations
Administer Employee Benefits Oversee health and retirement benefits, including Open Enrollment, invoice reconciliation, and benefit remittances. Maintain benefits portal and support employee inquiries
Maintain HRIS and Personnel Records Update HRIS and timekeeping systems with employee changes. Ensure accurate and compliant recordkeeping, including Form I-9 and orientation documents
Manage Onboarding and Offboarding Facilitate termination processes, including exit interviews, and final paychecks. Coordinate logistics with Operations
Coordinate HR Projects and Audits Assist with annual audits (403(b), workers’ comp), handbook updates, and agency-wide pay adjustments
Collaborate Across Departments Work with finance and operations teams to support HR-related operational needs. Travel to county-wide office locations as required
Promote Employee Engagement Participate in morale-building initiatives through the CARES Committee. Organize internal trainings and workshops
Ensure Policy Compliance Maintain updated HR policies and manuals. Support staff understanding of employment laws and agency procedures
Professional Development Stay current with payroll best practices by attending relevant trainings and workshops
Other Duties as Assigned Provide additional HR support as needed to meet departmental and agency goals
Qualification
Required
Must have working knowledge of trauma-informed care
Bachelor's degree in accounting, Human Resources, or related field, or equivalent experience
3-5 years of payroll experience, preferably within a California-based organization; Excellent working knowledge of California labor laws and payroll regulations required
1-3 years of direct HR experience, including exposure to benefits, terminations, and compliance
Proficiency in HRIS and payroll systems (e.g., Paylocity, NOVAtime, Paycom, UKG) and Microsoft applications
Excellent written and verbal communication, including editing and proofreading
Exceptional attention to detail, organizational skills, and ability to manage confidential information with discretion
Demonstrated ability to work collaboratively in a team environment with professionalism and sound judgment
Requires valid California driver's license, insurance, and reliable transportation for occasional county-wide travel
Preferred
Professional certifications such as CPP, FPC, or PHR are highly desirable
Experience working with quantitative data is preferred
Bilingual in English and Spanish highly desirable
Benefits
Generous vacation
Sick leave
Holiday pay
Employer-paid medical insurance
A free subscription to the meditation/sleep app Calm
Continuous employee education and development
Paid clinical supervision
Flexibility whenever possible
90-100% employer-paid medical (HMO/PPO)
Dental
Vision
HSA/FSA
Generous PTO/vacation
Generous holiday pay
403(b) retirement plan
Company
Family Service Agency of Santa Barbara
Family Service Agency (FSA) has long been regarded as one of Santa Barbara County’s most reliable and effective nonprofit human service organizations.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Arcelia Sencion
Chief Strategy and North County Program Officer
Paul Katan
Director of Grants & Partnerships
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