Apply on Employer Site

Fairfax County Public Schools · 23 hours ago

Administrative Assistant III (FCPS Internal Candidates)

Western High

Full-time

Onsite

Mid Level

$58,226/mo - $98,288/mo

3+ years exp

Fairfax County Public Schools is seeking an Administrative Assistant III to support a principal or central office director. The role involves managing administrative tasks, ensuring smooth office operations, and providing support to the supervisor.

EducationHigher EducationKnowledge Management

Responsibilities

Plans, initiates, and manages administrative office activities

Serves as administrative assistant and office manager for the school's or central office's activities

Performs complex and responsible duties for supervisor

Appropriately handles supervisor's telephone calls and mail, personally responding to those that can be handled at the administrative assistant level, and forwarding the remaining calls or mail to supervisor with pertinent background material

When requested to do so, may sign supervisor's name to correspondence of a routine nature

Reviews all outgoing correspondence for format, spelling, punctuation, and grammar before submitting for supervisor's signature

Resolves conflicts associated with the operation of the administrative office

Uses computer software and related equipment to generate and produce confidential and general correspondence and other documents

Attends meetings and conferences, taking official minutes

Researches and develops material for use in official engagements

Tabulates and prepares reports of statistical data

Maintains control records on incoming correspondence and action documents and follows up on work in progress to ensure timely response or action

Maintains supervisor's calendar

Coordinates meetings and conferences, scheduling time and place, and notifying attendees

Makes travel arrangements

Performs related duties as required or assigned

In a central office: In addition to the above, may perform routine financial and accounting tasks and/or order general office supplies for the assigned office/department

In a school: In addition to the above, may assist in coordinating classroom coverage and/or substitute services; may serve as backup for office operations such as clinic room aide as required by operational necessity

Qualification

Office administration experienceOffice proceduresTechnologyBusiness English skillsOrganizational skillsTime management skillsCustomer service skillsCultural diversity awarenessFinance courseworkFinance work experienceConfidentialityEffective communication

Required

Any combination of education and experience equivalent to graduation from high school or possession of a General Equivalency Diploma (GED) certificate

Three (3) years of experience in general office administration or office support

Advanced degree(s) beyond the minimum degree requirement in a relevant field may be considered for some experience

Knowledge of procedures, practices, and operations of an office or administrative setting

Knowledge of applicable local, state, and federal laws and regulations

Proficiency in the use of technology and ability to learn associated software applications

Skill in business English, grammar, spelling, and punctuation

Organizational and time management skills with the ability to multitask

Ability to maintain confidentiality

Ability to provide positive customer service and to develop and maintain effective working relationships with culturally diverse students, families, school staff, and community members

Ability to communicate effectively, both orally and in writing