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Maryland Oncology Hematology · 2 days ago

Executive Assistant

Pleasant Hill, AR

Full-time

Onsite

Mid, Senior Level

$80K/yr - $121K/yr

5+ years exp

Maryland Oncology Hematology is seeking an Executive Assistant to provide high-level administrative support and project management to the Executive Director in a healthcare environment. The role involves managing complex calendars, preparing materials for meetings, and coordinating projects to ensure seamless operations and support organizational goals.

Health CareHospitalMedicalOncology

H1B Sponsor Likely

Responsibilities

Serve as the primary point of contact for Executive Director managing interactions with internal and external customers and partners. This includes responding to emails, routing correspondence, project management, and participating in key meetings

Addresses requests and inquiries promptly and appropriately

Supports major departmental projects and strategic initiatives. Includes tracking timelines, deliverables, and feedback cycles for key programs partnering with cross-functional teams to ensure successful execution

Prepare agendas, presentation decks for meetings, project update decks or reports with minimal direction. Drafts communication and other documents with minimal direction; prepare templates, format materials, develop presentations, and proofread for accuracy and quality

Oversees competing priorities and manages Executive Director’s calendar, including complex calendars potentially spanning multiple leaders, appointments, meetings, travel arrangements, and other business activities in accordance with practice guidelines

Leads charge of planning arrangements for major meetings for the department. Follow up on details to ensure that meetings run smoothly. Also manages meeting minutes

Facilitate inter and intra-departmental communications on behalf of leadership, collaborating closely with internal teams and external clients while handling sensitive and confidential information with discretion. Follows established procedures to ensure security of departmental records and documents

Plans and executes onsite and offsite team meetings, strategic sessions, and team-building activities

Contributes to Board preparation efforts in partnership with the Executive Director, Chief Executive Officer and Admin Services Mgr

Works closely with Executive Director to coordinate and organize team member actions to ensure accountability and timely report out of deliverables is successfully communicated

Qualification

Microsoft OfficeProject managementCommunication skillsOrganizational skillsTime management

Required

High School diploma or equivalent. Associate's degree in business administration, or office administration program required

Minimum of five years of experience providing administrative support to senior-level executives in an entrepreneurial fast paced environment

Project management experience required

Strong interpersonal capabilities, including excellent communication and listening skills; demonstrate a friendly, helpful, professional, energetic, and proactive presence

Ability to work effectively in a fast paced, continually changing environment with very tight timelines; excellent time management skills with the ability to multitask and prioritize work effectively

Strong proactive troubleshooting and problem-solving skills

Ability to present information in a clear, concise and efficient manner

Exceptional communication skills; written, verbal and interpersonal skills, with the ability to collaborate and partner with all types of personalities and levels of management to accomplish goals and directives

Strong attention to detail with a high degree of accuracy

Promote and support an inclusive work environment where diversity and inclusion are championed

Strong knowledge of Microsoft Office products especially, Excel, Word and PowerPoint and Concur travel / Expenses System

Proactive approach to identifying and addressing business needs

Commitment to maintaining discretion and confidentiality

Ability to work independently while remaining flexible, adjusting priorities and tasks in real time to meet departmental objectives

Highly organized and demonstrated ability to manage multiple priorities, work independently, and exercise sound judgment

Preferred

Bachelor's Degree preferred

Project management preferred

Successful experience operating in a clinical environment a plus

Vizio knowledge a plus

Company

Maryland Oncology Hematology

Maryland Oncology Hematology is a community based healthcare institution specialized in research and treatment of cancer patients.

Founded in 1986

Columbia, Maryland, USA

501-1000 employees

https://marylandoncology.com/

H1B Sponsorship

Maryland Oncology Hematology has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2022 (1)