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Bundy Baking Solutions · 9 hours ago

Administrative Assistant

Jacksonville, Florida

Full-time

Onsite

Entry Level

1+ years exp

Bundy Baking Solutions is a global family business specializing in baking solutions. The Administrative Assistant will support the facility administratively by performing duties related to personnel, purchasing, production, payroll, health and safety, and general office activity.

Manufacturing

Responsibilities

Receives, prepares and files all work orders

Ensures the corporate office receives all accounts payable in a timely manner

Prepares any Purchase Orders needed

Calculates the employee payroll and ensures the corporate office receives it

Ensures any necessary paperwork is properly prepared and sent to the proper destination

Enters the monthly inventory figures into an excel spreadsheet and properly files it

Maintains an inventory of office supplies, and first aid supplies

Answers the telephone using good verbal skills and maintains good communication with the plant manager

Prepares a weekly and monthly production report

Completes all paperwork for new hire orientation; ensures all new employees receive any necessary training; maintains all training records and properly files them

Prepares new timecards weekly and places them in the time card holder

Records water flow readings weekly and sends them to CMUD monthly

Performs daily and weekly housekeeping duties and other duties as plant manager deems necessary

Documents monthly inspection and tests of all fire extinguishers and exit signs

Qualification

MS OfficeExcelData entryWord processingOrganizing skillsMathematical backgroundCommunication skillsAttention to detailSelf-starterFlexibility

Required

1-3 years related experience and/or training; or equivalent combination of education and experience

Basic computer skills, word processing, and 10-key calculator

Knowledge of MS Office, Excel and Word

Proficient in data entry

Competent organizing and prioritizing skills to work efficiently

Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions

Attention to detail and accuracy, sort, check, count, and verify numbers

Good mathematical background

Good communication skills; ability to listen, communicate (written and verbal), excellent grammar, spelling and proof-reading skills and follow-up effectively with all staffing levels and customers

Ability to work independently, self-starter, energetic

Ability to demonstrate good common sense and sound judgment

Flexibility to adapt to all situations and work varied hours; possible weekends or evenings

Ability to perform at high levels in a fast paced ever-changing work environment

Ability to anticipate work needs and follow through with minimum direction

Ability to meet deadlines