Apply on Employer Site

Aston Carter · 2 days ago

HR Coordinator

Vista, CA

Contract

Onsite

Entry Level

$25/hr - $30/hr

2+ years exp

Aston Carter provides world-class corporate talent solutions and is seeking an HR Coordinator to support the daily operations of the Human Resources department. The role involves managing HR processes, coordinating hiring and onboarding activities, and ensuring compliance while maintaining effective internal communications and office operations.

ConsultingHuman ResourcesInformation Technology

Growth Opportunities

Responsibilities

Serve as a primary point of contact for employees and applicants, responding to HR-related inquiries with professionalism, discretion, and timeliness

Coordinate hiring and onboarding activities, including interview scheduling, offer administration, and credit checks, new hire paperwork, I-9 processing, and welcome communications

Partner with the System Administrator to coordinate equipment provisioning and asset logistics for new hires, including device requests, shipping, tracking, and return of company-issued equipment during offboarding

Administer and maintain personnel files and HR documentation, ensuring accuracy, confidentiality, and compliance with company policies and applicable regulations

Support payroll preparation activities, including sending timesheet reminders, resolving unapproved entries and PTO discrepancies, calculating overtime premiums, and reconciling data prior to payroll submission

Conduct exit interviews and guide departing employees through offboarding steps, coordinating with external partners as needed

Draft, update, and maintain job descriptions in partnership with hiring managers to ensure clarity, consistency, and compliance across roles

Prepare and distribute internal HR communications, including onboarding materials, birthday messages, and employee spotlight features that support employee engagement and connection

Maintain HR trackers and operational records, including organizational charts, PTO records, employee rosters, onboarding metrics, and other HR reporting tools

Manage day-to-day office operations for the corporate office, including coordinating office supplies, on-site logistics, and vendor support to ensure a functional and professional work environment

Coordinate recurring in-office activities and employee engagement logistics, including weekly employee lunches and company events, with attention to scheduling, budget considerations, and employee experience

Assist leadership with administrative tasks, reporting, and special projects

Qualification

HR administrationMicrosoft OfficePayroll preparationRecruitingEvent coordinationEmployee relationsGoogle SuiteBilingual in SpanishAttention to detailCommunication skills