Caltrans District 3 · 2 days ago
EXECUTIVE ASSISTANT
San Diego County, CA
Full-time
Onsite
Mid Level
$4,733/mo - $6,102/mo
3+ years expCaltrans District 3 is responsible for the operations of the 22nd District Agricultural Association, which owns and operates the Del Mar Fairgrounds. They are seeking an Executive Assistant to provide comprehensive administrative support to the CEO, ensuring smooth operations through tasks such as managing correspondence, coordinating meetings, and arranging travel.
Government Administration
Responsibilities
Provide comprehensive administrative assistance and secretarial support to the CEO
Help ensure the smooth, forward-looking operation of executive functions
Manage and execute a broad range of administrative tasks, including but not limited to coordinating meetings, managing correspondence, arranging travel, and serving as a liaison for the Board of Directors
Qualification
Required
Exceptional organizational skills
A high level of discretion
An ability to analyze and anticipate needs and issues
Strong communication capabilities
Ability to read, write, and speak English at a level required for successful job performance
Individuals new to State service must have list eligibility to gain employment with any State agency
Individuals must take and pass the Executive Assistant online exam to be eligible prior to receiving a job offer
Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov
Resume is required and must be included
Statement of Qualifications - REQUIRED
Preferred
Bachelor's Degree
Professional certification for assistants such as Certified Administrative Professional or Professional Administrative Certification of Excellence
Three to five years' experience supporting an executive or senior leadership team
Exceptional writing, editing, and proofreading skills
Excellent organization and time-management skills
Demonstrated ability to multitask and pay attention to details
Experience handling highly sensitive and confidential information
Excellent computer skills, including Microsoft 365 products and Microsoft Teams
Demonstrated resourcefulness and creative problem-solving skills
Benefits
Health and wellness benefits (e.g., medical, dental, vision, etc.)
Time off benefits (e.g., paid vacation, sick leave, professional development days, personal holidays, 11-paid holidays per year, etc.)
Financial security benefits (e.g., California Public Employees' Retirement (CalPERS) pension upon retirement, 401(k), life insurance for excluded employees: supervisors / managers, etc.)
Company
Caltrans District 3
Caltrans District 3 is a government administration company based out of 703 B ST, Marysville, California, United States.
Founded in 1895Marysville, California, US
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase