ARC COMMUNITY SERVICES, INC · 5 days ago
Administrative & Operations Coordinator
Madison, WI 53713
Full-time
Onsite
New Grad, Entry Level
$18/hr - $20/hrARC Community Services, Inc. is a dedicated organization seeking an Administrative & Operations Coordinator. The role involves supporting the administrative team and CEO, coordinating meetings, and ensuring efficient operational processes within the organization.
Health CareNursing and Residential CareResidentialWomen's
Responsibilities
Arrange and coordinate meetings and annual reviews, schedule appointments, and maintain the organization’s master calendar
Assist in planning new staff training, orientation and maintaining personnel records
Take notes and summarize discussions at various meetings
Prepare, gather, and format information for internal and external distribution including writing memos, compiling data for reports, editing, proofreading, and creating the monthly agency-wide newsletter
Greet visitors in a warm and professional manner
Ensure that the phone is answered in a quick, warm, and upbeat manner during regular business hours, screen and direct calls
Contact property management to address any concerns with the office space
Sort incoming mail and attach appropriate file/information to facilitate action if required
File, maintain and organize grants/contracts and facility information
Execute personnel records requests
Support planning and execution of events
Assist and attend community events as needed or requested
Support state compliance requirements and certification
Serve as an integral part of the crisis management team
Keep all necessary office supplies in stock by maintaining inventory and proactive ordering and arrange for office equipment maintenance
Maintain the office area and ensure it is clean and orderly
Assist with annual reporting for EEOC, Affirmative Action, United Way etc
Organize and mail correspondence to facilities and maintain communication about schedule changes to staff i.e. snow days, office closing early
Assist the finance team and other support staff, as needed
Order supplies for the facilities
Coordinate and arrange meetings, prepare agendas, and reserves facilities
Collaborate with program managers to ensure facilities are safe, clean, and aesthetically appealing; create facilities requests as needed
Uphold client and employee confidentiality
Any other duties as assigned
Qualification
Required
High school diploma or equivalent
Excellent verbal and written communication skills
Friendly, professional demeanor and strong people skills
Proficiency in Microsoft Word, Outlook, and Excel
Highly organized with strong attention to detail
Understanding of and sensitivity to individuals seeking behavioral health services
Commitment to confidentiality and ethical standards
Preferred
Previous receptionist or customer service experience preferred
Company
ARC COMMUNITY SERVICES, INC
ARC Community Services is a non-profit agency based in Madison, WI providing innovative, women responsive, residential (inpatient) and outpatient substance abuse treatment for women offenders.
Founded in 1976
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Linda Van Tol
Chief Executive Officer
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