Aston Carter · 2 days ago
Administrative Coordinator
Carlsbad, CA
Contract
Onsite
Mid Level
$30/hr - $30/hr
3+ years expAston Carter provides world-class corporate talent solutions to thousands of clients across the globe. The Administrative Coordinator position supports the sales and customer service departments through general administrative activities and systems, ensuring timely and accurate company processes while adhering to financial policies.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Assist with sample parts requested by the Sales team
Verify and ship sample orders created by the Sales team
Create and send sales quotes to customers
Facilitate new customer documentation
Create and manage Loaner Orders
Provide accurate order and shipment information
Create detailed itineraries for each sales representative
Book travel for the Sales team, including airfare and hotels, for training, customer visits, and tradeshows
Manage bookings for tradeshows, exhibits, and tabletop events
Process and coordinate shipments for tradeshow events
Ensure all required parts are included in shipments and delivered on time
Communicate part and quantity needs to the warehouse in a timely manner
Confirm post-event logistics, including return shipment coordination
Upload attendee information, employee bios, and presentations to the tradeshow portal
Input company details and ensure all required documentation is submitted
Identify booth furnishing needs via the Exhibitor Services portal and communicate with Purchasing
Maintain a calendar to track tradeshows, travel, and hotel bookings, including room block opening dates
Develop a system to track team members’ locations during travel
Qualification
Required
Minimum 3 years of experience in a sales support, customer service, or administrative coordination role
Strong verbal and written communication skills
Proficient in Microsoft Office, including Word and Excel
3 years of Administrative Experience
Experience with aspects of Customer service
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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