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Advocate Aurora Health · 9 hours ago

Cardiology Fellowship Program Coordinator

Aurora St Lukes Medical Center - 2900 W Oklahoma Ave

Full-time

Onsite

Mid Level

$26.10/hr - $39.15/hr

3+ years exp

Advocate Aurora Health is the third-largest nonprofit, integrated health system in the United States, and they are seeking a Cardiology Fellowship Program Coordinator. This role involves coordinating the cardiology fellowship program, ensuring compliance with accreditation standards, and supporting educational and administrative activities within the program.

Health Care

Responsibilities

Serves as an acknowledged and trusted medical education program resource. Tracks the progress of individuals and programs to ensure professional, rotational competency, and/or accreditation standards and requirements are met. Provides information, support, and problem-solving on a wide range of medical education training and program issues

Prepares, coordinates, and disseminates schedules in consultation with the program leader, as needed, to meet the educational and/or accreditation requirements of the program. Updates, changes, and ensures services are covered appropriately in regards to schedules

Reviews and revises rotation, curriculum, and/or materials, as well as ensures the program meets the accreditation requirements and maximizes the educational and learner experience. If working with the Residents, provides information on curriculum selection and revises the schedule per Accreditation Council’s requirements

Aids in the development and auditing of program materials and/or courses, program marketing materials, forms, reports, etc. Formats data, creates reports, summarizes results, and presents at program internal meetings. Arranges meetings and prepares and distributes meeting summaries. Reviews program expenses and provides information as necessary for budget planning

Coordinates and participates in the recruitment, evaluation, and/or selection process for the medical education program. Reviews national trends and benchmarks for matching candidates to programs in order to recommend selection criteria to program leaders for evaluating successful matches for Aurora programs

Assists in communicating with external agencies such as, but not inclusive of Accreditation Council from Graduate Medical Education (ACGME), Accreditation Council of Continuing Medical Education (ACCME), Liaison Committee on Medical Education (LCME), National Resident Matching Program (NRMP), Electronic Residency Application Service (ERAS), American Specialty Boards, American Medical Association (AMA), Wisconsin Medical Examining Board, Wisconsin Medical Society (WMS), US Drug Enforcement Administration (DEA),American Psychological Association (APA) Commission on Accreditation, APA Office of CE Sponsorship Approval, Association of Psychology Postdoctoral and Internship Centers (APPIC), National Matching Services (NMS), National Board for Certified Counselors (NBCC) and program specific organizations. Reports data and information to ensure compliance with agency standards. Monitors agency websites and receives communication regarding changes to procedures or compliance requirements

Helps the program leader in preparing required documentation and in completing accreditation self-study and site visits as well as internal program reviews and other required documentation for implementation of the current and future accreditation standards such as the Next Accreditation System (NAS)

Monitors compliance with all applicable requirements and actions for regaining compliance. Aids in the development of new processes and policies to improve efficiencies and compliance

Maintains files ensuring compliance with all applicable policies, confidentiality, licensure, liability insurance, curriculum evaluations, contracts, and/or application documentation. Tracks and supports individuals’ completion of required courses/credits and provides documentation of training

Processes and maintains program evaluations and may work with leaders to identify any issues and identify areas of improvement. Creates reports and correspondence and disseminates as appropriate

Qualification

Program coordinationAccreditation standards knowledgeHealthcare administrationAnalytical skillsCommunication skillsOrganizational skillsComputer proficiencyReading comprehensionInterpersonal skillsAttention to detail

Required

Bachelor's Degree in Business or related field, or

Bachelor's Degree in Education or related field, or

Bachelor's Degree in Health Care Administration or related field

Typically requires 3 years of experience in program coordination and providing administrative support within a healthcare or educational environment

Knowledge and ability to plan for and manage the program coordination and administrative activities of a training program through application of prescribed standards, policies, and procedures as it relates to accreditation standards such as ECFMG, ERAS, NRMP

Knowledge of the due process and remediation process of ACGME if working with residents and/or fellows

Knowledge of medico-legal issues, employment visas, and state/federal regulations that impact the program

Excellent communication (oral and written) and interpersonal skills. Must have the ability to establish and maintain effective working relationships and the ability to work with a large and culturally diverse population of students, residents, fellows, faculty, and external physicians

Excellent organization, prioritization, and reading comprehension skills

Excellent analytical skills with a high attention to detail

Proficient computer skills including experience in using computer applications and physician scheduling software

Ability to gain comprehensive knowledge of terminology, principles, and methods utilized in training programs

Ability to monitor program expenses and advise the program director