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Cohen Seglias · 4 hours ago

Legal Administrative Assistant

Pittsburgh, PA

Full-time

Onsite

Senior Level

5+ years exp

Cohen Seglias is seeking a motivated and detail-oriented Legal Administrative Assistant to join their Pittsburgh office. This role provides direct administrative support to assigned attorneys, ensuring efficient and timely completion of tasks while managing multiple assignments in a fast-paced environment.

Consulting

Responsibilities

Provide comprehensive administrative support to assigned attorneys

Prepare, finalize, and file legal documents, including correspondence, pleadings, motions, and other court filings

Draft cover letters and routine legal correspondence

Proofread all documents for accuracy, grammar, formatting, and consistency

Revise and edit documents as directed by attorneys

Handle extensive electronic filing in Pennsylvania State Courts, Ohio courts, and Federal Courts

Coordinate faxing, copying, scanning, and mailings, ensuring all exhibits and attachments are complete and properly included

Perform heavy document management in iManage, including uploading, organizing, and maintaining physical and electronic documents and emails (e.g., correspondence, pleadings, discovery)

Format legal briefs, including inserting and updating Tables of Contents and Tables of Authorities

Edit and manage PDFs extensively, including combining documents, inserting exhibit cover pages, adding signatures, and applying required formatting edits

Maintain and manage attorney calendars using the firm’s calendaring system, including court dates, meetings, appointments, and critical legal deadlines

Review incoming correspondence and pleadings to calculate, docket, and calendar court and discovery deadlines

Maintain well-organized and up-to-date case files within iManage

Update firm systems with case-related information, including party details, representation status, and contact information

Perform financial and administrative tasks, including preparing expense reimbursements, coding attorney credit card charges, submitting check requests, and recording court filing payments made with firm credit cards

Open new client matters in accordance with firm procedures, including conflict checks, engagement letters, and intake documentation

Prioritize and manage multiple assignments to ensure accuracy and timely completion

Adhere to all firm Standard Operating Procedures and administrative guidelines

Qualification

E-Filing experienceIManage experienceDocument management systemsMicrosoft Office 365Litigation experienceCommunication skillsAttention to detailOrganizational skills

Required

5+ years of heavy litigation experience

Extensive e-filing knowledge

Strong proficiency with legal technology and document management systems

Strong computer proficiency, with advanced working knowledge of Microsoft Office 365, including Word, Outlook, PowerPoint, and Excel

Prior experience using document management systems and docketing/calendaring software in a law firm environment

Excellent written and verbal communication skills

Exceptional attention to detail with strong proofreading and quality-control abilities

Highly organized with the ability to manage multiple tasks, competing priorities, and deadlines in a fast-paced environment

Ability to interact professionally and effectively with attorneys, staff, clients, and external contacts

High School Diploma or equivalent required

Minimum of 5 years of experience as a legal administrative assistant within a Law Firm, including litigation experience

E-Filing experience required

Familiarity with Microsoft Office 365

Preferred

Associate's degree preferred

iManage experience is strongly preferred

Benefits

Mentoring program

Ongoing training and development

Pro bono work

Regular office events

Parental leave

Habitat for Humanity Build Days

Company

Cohen Seglias

At Cohen Seglias, strong foundations are built on integrity, decency, and hard work—qualities we bring to every deal we close, every dispute we resolve, every case we try, and every interaction we have with clients, colleagues, co-counsel, and opposing counsel.

Founded in 1988

Philadelphia, Pennsylvania, USA

51-200 employees