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Russell Tobin · 9 hours ago

Administrative Support Specialist

SLC Metro Area

Contract

Onsite

New Grad, Entry Level

$29/hr - $29/hr

Russell Tobin is seeking an organized and detail-oriented Administrative Support Specialist to join their collaborative assistant team. This role provides high-level administrative and operational support in a fast-paced environment, working closely with internal teams and business leaders.

ConsultingHuman ResourcesLegalStaffing Agency

Hiring Manager

Camila Neves

Responsibilities

Provide day-to-day administrative support in a team-based environment, with flexibility to assist various teams as needed

Coordinate domestic and international travel arrangements

Process a high volume of expense reports and invoices accurately and in a timely manner

Schedule and organize internal and client meetings, including room reservations, catering coordination, guest registration, and material preparation

Manage complex calendars across multiple time zones, prioritizing meeting requests and coordinating phone and video conferences

Perform general administrative tasks such as invoice submission, time entry, filing, scanning, archiving, mailing, and ad hoc projects

Answer incoming phone calls and relay detailed, accurate messages while interacting professionally with senior leaders and clients

Handle highly confidential and sensitive information with discretion and professionalism

Act as an integral member of the assistant team by staying aligned with current priorities and support needs

Ensure adherence to compliance requirements and obtain necessary approvals

Qualification

Microsoft Office SuiteExpense managementCommunication skillsOrganizational skillsDiscretion with informationRemote supportProblem-solving skillsTeam-oriented mindset