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Tualatin Hills Park & Recreation District · 4 days ago

Court Clerk / Clerk's Office

Athens, GA

Full-time

Onsite

Entry Level

1+ years exp

Tualatin Hills Park & Recreation District is seeking a Court Clerk to assist in the processing and management of court documents and records. The role involves attending court sessions, assisting judges, managing jury matters, and providing support to the public while ensuring compliance with legal procedures.

GovernmentNon ProfitRecreation

Diversity & Inclusion

Responsibilities

Attends court as Officer of the Court; assists and coordinates matters for Superior and State Court judges

Coordinates and assists in all jury/juror matters; coordinates the Board of Jury Commissioners, prepares and maintains jury lists for attendance, absences, excusals, payroll, and deferments; coordinates with judges' offices for dates and jury requirements; maintains and prepares jury box for picking jurors and mailing summons

Types, files, cancels, indexes, processes, reviews, and records cash receivables for real estate documents, plats, liens, and lis pendens; prepares daily and monthly indexes for Grantor/Grantee Real Estate records, General Execution Docket, Plats, UCC, and Court Minutes

Files, records, indexes, and reproduces Notary Public Certificates, Grand Jury Presentments, Orders of the Court, State Bar Certificates, DD214 Certificates, Trade Name applications, Partnership Agreements, and all other related documents in the Court Minutes

Files, records, and prepares UCC filings for transmission to Superior Court Clerks Cooperative Authority for central indexing

Process complaints, divorces, garnishments, name changes, adoptions, contempt citations, and annulments for the Court by receiving, filing, docketing, assigning, and recording cash receivables for all civil actions; prepares cases for court calendars; receives and dockets monies for garnishments; prepares summons for civil actions; files and dockets motions, orders, and various other instruments received daily for civil actions; prepares, copies and creates indexes for cases on appeal to Georgia Court of Appeals and Georgia Supreme Court; prepares daily and monthly indexes for Plaintiff/Defendant for State and Superior Court

Receives, records, files, verifies, and dockets all proceedings and pleadings for Superior and State Court criminal cases; records, verifies, and files sentences; prepares and transmits reports to Georgia Crime Information Center; prepares citations and other correspondence for the Department of Public Safety; conducts prior criminal record checks as required for court; prepares indictment list from True Bills issued by Grand Jury; prepares arraignment calendar from accusations filed by State Court Solicitor; files and dockets motions, orders, and various instruments received daily for criminal actions; issues Notice of Suspension of drivers license; prepares, copies and creates index for cases on appeal to Georgia Court of Appeals and Georgia Supreme Court; prepares daily and monthly Defendant index for State and Superior Court

Prepares documentation for civil and criminal action to be processed by the Sheriff's Office

Processes incoming and outgoing mail

Types and mails invoices for accounts receivables; maintains and posts account records to ledger; balances state and superior court ledgers and journals; receives and deposits fees and fines into appropriate accounts; disburses funds to proper agencies at month end and prepares accompanying reports; keeps records of monies paid into Court Registry for both State and Superior Court; prepares disbursement of funds per Order of the Court

Prepares reports for Finance Department at end of fiscal year; inputs general ledger data on financial system for Finance Department

Provides assistance to lawyers, law students, defendants, and the public; answers telephone and responds to requests for information; copies materials and searches information as requested

Keeps log of outgoing/incoming files from courtroom and judges' offices

Microfilms and/or scans into court software all real estate related instruments, civil cases, criminal and Court Minutes; prepares microfilm for developing and sends copy to State Archives; indexes film rolls

Prepares outgoing correspondence for mailing and delivers to mail room daily

Reports to Clerk of Court all matters related to real estate division, civil division, and criminal division

Receives payments for fines and/or fees from public, posting to appropriate agency on accounting system as provided by law

Oversees work performed by defendants sentenced to perform Community Service; law students, and participants of the Job Training Partnership Act program

Performs Other Duties As Required

Qualification

Legal knowledgeData entryCourt proceduresCustomer serviceRecord managementCommunication skillsOrganizational skillsAttention to detailTeamworkProblem-solving

Required

High school diploma or equivalent with one year of legal secretarial, clerical and customer service or related experience required; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this position

Knowledge of the state laws and guidelines, policies, courtroom procedures, and activities of the State and Superior Courts as they pertain to the performance of duties relating to the position of Court Clerk

Knowledge of the terminology used within the department

Knowledge of legal transcripts, indictments, motions, orders, etc. and procedures and methods as required in the performance of duties

Ability to compile, organize, prepare and maintain an assortment of records, reports and information in an effective manner and according to departmental and/or governmental regulations

Ability to communicate effectively with supervisors, other staff members, attorneys, and the public at large

Ability to use independent judgment in routine and non-routine situations

Ability to handle required calculations

Ability to utilize and understand computer applications and techniques as necessary in the completion of daily assignments

Ability to plan, organize and/or prioritize daily assignments and work activities

Ability to comprehend laws and apply regulations and procedures of the department

Ability to learn and comprehend various word processing and database programs utilized by the courts for purposes of information processing

Must be physically able to operate a variety of machinery and equipment including scanners, computers, typewriters, microfilms, fax machines, and copying machines

Must be able to use body members to work, move or carry objects or materials

Requires the ability to compare and or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things

Requires the ability to hear, speak and/or signal people to convey or exchange information

Requires ability to read a variety of legal documents, real estate documents, reports, notices, and informational documentation, directions, instructions, and methods and procedures

Requires the ability to prepare a variety of legal documents and statistical information, using prescribed formats and conforming to all rules of punctuation, grammar, diction, and style

Requires the ability to speak to people and/or groups of people with poise, voice control, and confidence

Requires the ability to learn and understand basic principles and techniques; to acquire and be able to expound on knowledge of topics related to primary occupation; and to make independent judgment in the absence of management

Requires the ability to record and deliver information, to explain procedures, and to follow oral and written instructions

Requires the ability to utilize mathematical formulas; add and subtract totals; multiply and divide; utilize determine percentages

Requires the ability to inspect items for proper length, width, and shape, visually with office equipment

Requires the ability to coordinate hands, fingers, and eyes accurately in using office equipment

Requires the ability to handle a variety of items such as computers, typewriters, microfilm equipment, copying machines, and other office equipment

Requires the ability to differentiate between colors and shades of color

Requires the ability to deal with people beyond giving and receiving instructions

Requires the ability to talk and/or hear: (Talking - expressing or exchanging ideas by means of spoken words). (Hearing - perceiving nature of sounds by ear). Must be able to communicate via telephone