CMBG3 Law · 5 hours ago
Senior Administrative Office Assistant
Boston,MA,US
Full-time
Hybrid
Mid, Senior Level
$75K/yr - $90K/yr
5+ years expCMBG3 Law is a majority women-owned nationwide law firm comprised of a diverse team of legal professionals. The Senior Administrative Office Assistant plays a central role in the day-to-day functioning of the firm, providing high-quality administrative support and ensuring smooth office operations.
InsuranceLegalProfessional Services
Responsibilities
Serve as a key operational partner to firm leadership and attorneys, ensuring the efficient execution of administrative processes and office workflows
Provide high-level executive administrative support, including complex calendar management, meeting coordination, deadline tracking, and preparation for internal and external engagements
Anticipate administrative and operational needs, proactively resolving issues and recommending process improvements
Coordinate and manage attorney and staff travel, including flights, lodging, ground transportation, itineraries, and real-time changes
Assist with planning and execution of firm events, client meetings, internal functions, trainings, and attorney-hosted gatherings, including logistics, vendor coordination, and on-site support
Act as a central point of coordination among attorneys, clients, vendors, building management, and external service providers
Process and review vendor and third-party invoices; coordinate approvals and work closely with finance as needed
Track and manage attorney Continuing Legal Education (CLE) requirements and bar memberships, including monitoring deadlines, coordinating submissions, and maintaining accurate compliance records
Oversee front desk and reception operations, ensuring a polished, professional, and welcoming environment for clients, visitors, and vendors
Manage incoming calls and inquiries with discretion and professionalism, ensuring matters are directed appropriately
Coordinate client meetings, conferences, and in-office events, including room scheduling, setup, catering, and technology needs
Serve as a steward of the firm’s brand and client experience in all front-of-house interactions
Oversee daily office operations, including facilities coordination, mail handling, supply management, vendor relationships, and general office upkeep
Maintain office organization, presentation, and cleanliness standards across common areas, conference rooms, and kitchens
Manage firm administrative systems, contact databases, calendars, and records; prepare operational reports as requested
Register attorneys for conferences, speaking engagements, professional events, and CLE programs
Develop, document, and refine office and administrative procedures to improve efficiency, consistency, and service delivery
Serve as a resource and informal mentor to administrative staff, supporting consistency in processes and service standards
Support special initiatives and perform additional administrative responsibilities as assigned by firm leadership
Qualification
Required
Minimum of five (5) years of experience in a senior administrative, executive assistant, office administrator, or legal administrative role, preferably within a law firm or professional services environment
Strong understanding of law firm operations, professional services workflows, and executive support best practices
Demonstrated experience supporting senior attorneys or leadership with a high level of independence, judgment, and discretion
Proven experience managing office operations, vendors, travel, and event logistics
Advanced proficiency in Microsoft Outlook, Word, Excel, PowerPoint, and Adobe Acrobat
Exceptional organizational, planning, and problem-solving skills with strong attention to detail
Professional, confident communication style with the ability to interact effectively at all levels
Ability to prioritize and manage competing demands in a fast-paced, deadline-driven environment
Self-directed, proactive, and committed to continuous professional growth
Benefits
Comprehensive health, vision, and dental insurance
Life and disability insurance
401(k) retirement savings
Paid time off and holidays
Company
CMBG3 Law
CMBG3 Law is a dynamic law firm that litigttes, counsels, and navigates its clients through complex legal matters.
51-200 employees
Funding
Current Stage
Growth StageLeadership Team
Mary Beth Dopfer
Chief Financial Officer
Kendra Bergeron
Partner and Chief Operating Officer
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